Executive Secretary📣 Job Ad

About the Executive Secretary Role

Dyari is seeking a highly organized and proactive Executive Secretary to provide comprehensive administrative support to its executives in Riyadh. This full-time position is designed for an individual looking to launch their career in a dynamic professional environment. The Executive Secretary will be instrumental in ensuring the smooth and efficient operation of the executive office by managing daily schedules, communications, and essential administrative tasks.

Key Responsibilities

• Manage and meticulously organize executive calendars, appointments, and meetings, ensuring optimal scheduling and conflict resolution.
• Prepare, proofread, and edit a variety of correspondence, reports, and presentations with a high degree of accuracy and professionalism.
• Coordinate all aspects of executive travel arrangements, including booking flights, accommodations, and creating detailed itineraries.
• Professionally handle incoming calls, emails, and other communications on behalf of the executive, filtering and prioritizing as necessary.
• Maintain a secure and organized system for confidential files and records, ensuring discretion and accessibility.
• Assist in the preparation of meeting agendas and accurately take and distribute meeting minutes.
• Serve as a key liaison between internal departments and external partners, fostering effective communication and relationships.
• Perform general office duties to support the executive team and other members of the staff as required.
• Anticipate the needs of the executives and provide proactive support to enhance their productivity and efficiency.

Qualifications and Requirements

• Bachelor's degree or equivalent experience in administration or a related field.
• Proven experience as an executive secretary or administrative assistant is highly valued.
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, coupled with excellent interpersonal abilities.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Demonstrated ability to handle confidential information with the utmost discretion and integrity.
• A detail-oriented approach to tasks and a proactive attitude towards problem-solving and support.

Required Skills

• Organizational skills
• Time management skills
• Communication skills
• Interpersonal abilities
• MS Office proficiency (Word, Excel, PowerPoint, Outlook)
• Handling confidential information
• Detail-oriented approach
• Proactive attitude

Work Environment and Experience

This is a full-time position located in Riyadh. The role is suitable for individuals with 0-1 years of experience, offering an opportunity to develop within a professional setting.