Executive Secretary📣 Job Ad
| Contract Type | Full-time | |
| Workplace type | On-site | |
| Location | Riyadh |
About the Role
Food Industries Polytechnic is seeking a highly organized and professional Executive Secretary to provide comprehensive administrative support to its senior leadership team. This role is crucial for ensuring the smooth and efficient operation of executive functions, maintaining effective communication channels, and optimizing workflow. The ideal candidate will possess a high degree of professionalism, discretion, and the ability to manage multiple priorities effectively in a dynamic and fast-paced environment.
Key Responsibilities
- Manage complex calendars, including scheduling appointments, meetings, and coordinating travel arrangements.
- Prepare, edit, and format a variety of documents such as correspondence, presentations, and reports with a high degree of accuracy.
- Screen, prioritize, and respond to inquiries from executives, stakeholders, and other parties in a timely and professional manner.
- Plan and coordinate internal and external meetings, events, and conferences, ensuring all logistical aspects are covered.
- Maintain filing systems, records, and confidential information with utmost accuracy and integrity.
- Prepare meeting agendas, take detailed minutes, and track action items to ensure follow-through.
- Liaise effectively with internal teams and external partners to facilitate the timely delivery of tasks and projects.
- Provide support for special projects and cross-departmental initiatives as required by senior leadership.
- Monitor and manage office workflow to identify areas for improvement and optimize overall efficiency.
Qualifications and Requirements
- A minimum of 5 to 7 years of experience in administrative support or executive assistance.
- Demonstrated proficiency in calendar management, travel coordination, and professional correspondence.
- Excellent written and verbal communication skills in English.
- Proven ability to handle confidential information with the highest level of integrity and discretion.
- Experience supporting C-suite executives is highly preferred.
- Proficiency in project coordination and event planning is advantageous.
- Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with other productivity tools.
- Comfort and capability in working within a dynamic, deadline-driven environment.
Essential Skills
- Superior organizational and time-management abilities.
- Exceptional attention to detail and a commitment to accuracy.
- Strong problem-solving skills and the capacity for proactive decision-making.
- High degree of professionalism, discretion, and sound judgment.
- A collaborative mindset with effective interpersonal skills.
Additional Information
This is a full-time position based in Riyadh, Saudi Arabia. A Bachelor's degree in Business Administration, Communications, or a related field is preferred. Certifications in administrative management or office administration are considered a plus.
Requirements
- Requires 5-10 Years experience
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