Academic Coordinator

About the Role

Batterjee Medical College is seeking an Academic Coordinator to join their team in Dammam, Eastern Region. This full-time role provides comprehensive administrative and operational support to the Office of Academic Affairs, ensuring the smooth execution of academic processes. The Academic Coordinator acts as a key liaison between academic programs, faculty, students, and administrative departments, upholding high standards of accuracy, confidentiality, and compliance.

Key Responsibilities

• Support the planning and coordination of academic schedules, classroom utilization, and venue assignments.
• Serve as a resource for students and faculty regarding academic policies, procedures, and regulations.
• Coordinate communication between academic programs and the Academic Affairs Office.
• Maintain accurate and up-to-date academic records, databases, and documentation.
• Draft, edit, proofread, and format official correspondence, reports, and documents.
• Manage all processes related to the Student Excuses Committee, including documentation, communication, and filing.
• Coordinate recruitment, onboarding, documentation, and timekeeping activities for part-time faculty.
• Facilitate faculty communication, scheduling, and administrative support requirements.
• Support examination preparation activities, including uploading student lists, coordinating iPad and laboratory allocations, preparing seating plans, and supporting control room operations.
• Assist with both online and paper-based examinations, including technical support and electronic marking activities.
• Support NCAAA accreditation activities through documentation, evidence management, and data collection.
• Participate in curriculum reviews, quality assurance initiatives, audits, and committee activities as assigned.
• Attend departmental and cross-functional meetings and document meeting minutes when required.
• Address urgent academic matters in a timely and professional manner.
• Collaborate effectively with internal departments to support academic operations.

Academic Operations and Coordination

This role involves supporting the planning and coordination of academic schedules, classroom utilization, and venue assignments. The Academic Coordinator will serve as a key resource for students and faculty on academic policies and procedures, and will coordinate communication between academic programs and the Academic Affairs Office.

Documentation and Records Management

The Academic Coordinator is responsible for maintaining accurate and up-to-date academic records, databases, and documentation. This includes drafting, editing, proofreading, and formatting official correspondence, reports, and other documents, while handling confidential academic information with discretion.

Examination and Accreditation Support

Key duties include supporting examination preparation, such as student list uploads, iPad and laboratory allocations, seating plan preparation, and control room operations. The role also assists with online and paper-based examinations, providing technical support and managing electronic marking. Additionally, the Academic Coordinator will support NCAAA accreditation activities through documentation, evidence management, and data collection, and participate in curriculum reviews and quality assurance initiatives.

Experience and Work Type

Candidates should have 2-5 years of relevant experience. This is a full-time position. Salary details will be disclosed during the hiring process.