Coordinator Flight Operations📣 Job Ad

About Air Arabia and the Role

Air Arabia is seeking a Coordinator - Flight Operations to join its team in Dammam. This full-time role is designed for candidates with 0-1 years of experience, providing essential administrative and operational support within the Flight Operations department.

Purpose of the Role

The primary objective of this role is to serve as a central point of contact between Flight Operations and various internal and external stakeholders. The Coordinator ensures the legality and readiness of pilots by providing daily administrative support, facilitating a smooth workflow, and maintaining effective internal communication. A key aspect involves monitoring and ensuring compliance with all regulations related to pilot licenses, trainings, and medical checks, adhering to Air Arabia policies, standards, and relevant civil aviation regulations.

Core Responsibilities

• Facilitate pilots' daily operations and continuously monitor the renewal of licenses and passes to ensure compliance with Air Arabia policies and GACA/civil aviation regulations.
• Support pilots with aero-medical check-up formalities, including arranging initial medical appointments and necessary documents for new recruits, tracking medical expiries, and coordinating renewals with designated clinics.
• Audit, verify, and follow up on medical invoices, ensuring alignment with contract terms and conditions and issued certificates.
• Update the Cesar System and AeroLine System with essential data, expiry dates, and validations for licenses, medical cards, and other documents required by GACA/civil aviation authority for audit purposes.
• Maintain an accurate and current database of all function-related records, such as documents, licenses, appreciation letters, rosters, warnings, and reports (*, Captains’ Reports and “Discretion Reports”).
• Generate regular and ad-hoc communications and notices for pilots, as instructed by the Chief Pilot or Head of Flight Operations, including Notices to Pilots and Joint Notices to pilots and cabin crew.
• Communicate and follow up with GACA/respective civil aviation authority to facilitate temporary validations, Air Law Exams, and Licenses, coordinating with pilots for required information and documents.
• Coordinate with the Crew Planning & Control teams to ensure timely training for pilots.
• Handle function purchases and expense claims, including uniforms, stationery, and business cards, in line with the agreed budget, processing requests on the system, and coordinating with Finance for timely settlement of invoices.
• Prepare study materials for new recruits and the necessary documents for PPC/Line Checks/Command Upgrades.

Required Qualifications and Experience

• A Bachelor’s degree in Management/Administration or an equivalent field is preferred.
• Alternatively, a Higher Diploma in Office Management/Secretarial Skills from a recognized institution, combined with relevant experience, is acceptable.
• 0-1 years of professional experience is required for this role.

Work Setting and Location

This is a full-time position based in Dammam, Saudi Arabia, within the Flight Operations department of Air Arabia.

Application Information

Candidates who meet the above requirements are encouraged to apply for this position.