Purchasing Representative📣 Job Ad

About the Role

We are seeking a Purchasing Representative to join the team at شركة الحاج عبدالله على رضا وشركاه. This full-time position is based in Jeddah, Mecca Al-Mukarramah, and is crucial for managing the day-to-day procurement of essential materials, parts, and services.

Role Purpose

The Purchasing Representative executes all routine purchasing activities, sourcing from approved local suppliers while adhering to assigned budget and authority limits. This role ensures that all purchases are timely, cost-conscious, and properly documented, thereby enabling operational teams to focus on their primary responsibilities and laying the foundation for a controlled department-level procurement function.

Key Responsibilities

• Execute purchases of materials, parts, and services from approved suppliers to meet the operational needs of the business unit/sub-unit, in line with assigned budget and spending authority.
• Receive and fulfill purchase requests from operational teams, confirming requirements before proceeding with sourcing.
• Maintain up-to-date knowledge of local market pricing, availability, quality, and supplier options to support timely and cost-effective purchasing decisions.
• Participate in proposals and process requests by sending Requests for Proposals (RFPs) to suppliers.
• Obtain and compare prices or quotations from local suppliers to ensure value for money on each purchase.
• Coordinate with suppliers to confirm availability, pricing, and delivery of requested items.
• Monitor supplier conformance with contracts to develop supplier capability and ensure that quality is maintained.
• Record and document all purchases, receipts, and related expenditures accurately and in a timely manner, in line with HAACO's financial guidelines.
• Flag recurring or upcoming material needs based on observed consumption patterns to support continuity of supply.
• Maintain organized records of purchase transactions, supplier information, and supporting documentation for audit and reference purposes.
• Perform other related duties or assignments as requested by the direct manager.

Qualifications and Experience

Candidates for this position should meet the following requirements:

• 0-1 years of relevant professional experience in a purchasing or procurement role.
• Demonstrated ability to manage purchasing processes and coordinate with suppliers effectively.
• Proficiency in maintaining accurate records and adhering to financial documentation guidelines.

Work Environment and Location

This is a full-time role requiring on-site presence in Jeddah, Mecca Al-Mukarramah. The position involves daily interaction with internal departments and external suppliers to ensure smooth procurement operations.

Application

We invite qualified individuals who are prepared to contribute to our procurement functions to apply for this opportunity.