Administrative Assistant

About the Role

Qureos is seeking an Administrative Assistant to support HR, compliance, and general administrative activities in Jiddah, Makkah, Saudi Arabia. This full-time role focuses on compliance administration, documentation, employee records, case tracking, and coordination with various stakeholders. The successful candidate will ensure all records and documentation are accurate, confidential, and maintained according to company procedures and applicable requirements.

Key Responsibilities

• Provide administrative and documentation support for HR and compliance activities.
• Maintain accurate employee, compliance, contractual, and company records.
• Monitor ongoing cases, actions, submissions, deadlines, and required follow-ups.
• Prepare, compile, review, and organize documentation for official submissions and internal requirements.
• Maintain compliance trackers, registers, and status reports.
• Support adherence to company policies, procedures, and applicable Saudi regulations.
• Coordinate with internal departments, external consultants, and relevant government entities.
• Support audits, internal reviews, and compliance-related activities.
• Prepare correspondence, reports, summaries, and supporting documentation.
• Submit and collect documentation from relevant authorities and organizations when required.
• Escalate outstanding actions, documentation gaps, and potential compliance issues to management.
• Maintain strict confidentiality when handling employee, commercial, and company information.

Qualifications and Experience

• Diploma or Bachelor's Degree in Business Administration, Human Resources, Public Administration, or a related field.
• 2–5 years of relevant experience in administration, HR administration, compliance, document control, or a related function.
• Previous experience supporting compliance activities, documentation, and government-related processes is highly advantageous.

Required Skills

• Good understanding of administrative procedures and records management.
• Strong organizational skills with excellent attention to detail and follow-up.
• Ability to handle confidential and sensitive information appropriately.
• Proficiency in Microsoft Office applications.
• Strong Arabic communication skills with good working English.

Work Location

This position is based in Jiddah, Makkah, Saudi Arabia.

Application Process

Candidates meeting the above requirements are encouraged to apply.