Contract Administrator📣 Job Ad

About the Role

Pace is seeking a Contract Administrator to oversee and manage all contractual aspects of construction projects in Jiddah, Makkah, Saudi Arabia. This full-time position requires strict adherence to all contract terms and conditions, serving as the primary liaison for contractual matters and advising the client on strategic directions and implementation.

Key Responsibilities

• Serve as the main point of contact between project stakeholders and contractors for all contractual matters.
• Facilitate the resolution of conflicts, disputes, or issues related to contractual terms and conditions.
• Review, interpret, and manage all project contracts, preparing and actioning contractual letters and correspondences, ensuring compliance with local and international regulations and standards.
• Assess and process changes to the original contract scope, including modifications, variations, and additional works, ensuring change orders are clearly documented, agreed upon, and executed in a timely manner.
• Collaborate with finance and project teams to track payments, invoicing, and manage contractual costs.
• Manage cost adjustments related to project scope changes, ensuring proper accounting and documentation.
• Coordinate with project managers to ensure work progresses according to the established contract schedule.
• Monitor contract performance and ensure all parties fulfill their contractual obligations.
• Address discrepancies or issues arising from contract performance and work with relevant parties to resolve them.
• Identify and assess potential contractual risks, advising the project team on mitigation strategies.
• Track and manage claims, disputes, and delays, ensuring timely resolution in accordance with contract terms.
• Ensure all project contracts comply with local, national, and international regulations and codes.
• Ensure compliance with the terms of insurance, bonds, warranties, and other legal requirements.
• Maintain and update a comprehensive record of contract correspondence, change orders, and amendments.
• Prepare reports on contract status, risks, and disputes for senior management and stakeholders.
• Provide regular updates to senior management regarding financial status, risks, and contract performance.
• Report to the project director and collaborate with project team members to resolve disputes through negotiation, mediation, or legal proceedings if necessary.

Qualifications and Requirements

• A Bachelor's degree in Construction Management, Engineering, Civil Engineering, Architecture, Law, or a related field.
• Certification from the Saudi Society of Engineers or a local equivalent based on country requirements.
• Extensive experience in construction supervision for large-scale infrastructure and/or mega projects, preferably in Saudi Arabia or the GCC region.
• A minimum of 20 years of experience in contract administration.
• Experience managing contracts on large, complex, and high-value projects.
• Familiarity with Saudi Arabian local laws and regulations related to construction projects.

Required Skills

• Strong understanding of construction contracts (*, FIDIC, NEC) and procurement processes.
• Proficiency in contract law.
• Excellent negotiation, communication, and interpersonal skills.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Effective problem-solving abilities with a focus on detail and accuracy.
• Proficiency in MS Office Suite, including Excel and Word.
• Knowledge of contract management software is considered a plus.
• Proficiency in both written and spoken English is required; Arabic language skills are a plus.

Work Environment and Details

This is a full-time position based in Jiddah, Makkah, Saudi Arabia. The role requires extensive experience in contract administration, with a minimum of 20 years specifically in this field, and significant experience in construction supervision for large-scale infrastructure and/or mega projects.