Executive Secretary

Company Overview

Msallati, established in 1999, is a premium olive oil brand rooted in Mediterranean tradition, quality, and authenticity. The company offers carefully selected extra virgin olive oils for both retail and HORECA markets, serving a wide range of culinary and hospitality clients. Msallati focuses on authentic origin and traditional craftsmanship, maintaining strict quality standards throughout its production process.

About the Role

Msallati is seeking an Executive Secretary to provide high-level administrative and executive support. This full-time position is based in Makkah, with operations also in Jeddah. The role involves ensuring effective coordination of daily activities, projects, and communication with internal and external stakeholders, supporting senior management within a company committed to excellence and consistency.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to senior management.
• Manage calendars, meetings, appointments, travel arrangements, and correspondence.
• Prepare reports, presentations, meeting agendas, minutes, and official documents.
• Coordinate and follow up on projects, tasks, and management directives to ensure timely completion.
• Maintain confidentiality of sensitive information and executive documents.
• Coordinate communication between management, departments, clients, and external stakeholders.
• Support project coordination and monitor deadlines, priorities, and action items.
• Maintain organized records, documentation, and filing systems.

Qualifications and Experience

• A minimum of 5 to 10 years of relevant experience as an Executive Secretary.
• PMP certification is required.
• Previous experience in the FMCG industry is preferred.
• Demonstrated ability to provide high-level administrative and executive support.

Location and Work Type

This is a full-time position based in Makkah, Saudi Arabia, with activities also covering Jeddah.