منسق تأهيل ومستندات

About the Role

Safety Level (SLC) is seeking a Qualification and Document Coordinator to join its Sales and Qualification Department in Riyadh. This full-time role is for a professional with practical experience in the contracting sector, specifically in company registration and qualification processes with government entities and major corporations, as well as managing documents and tender files.

Key Responsibilities

• Manage, prepare, and update the company's official and regulatory documents, ensuring their continuous validity and readiness.
• Execute company registration and qualification procedures with government entities, major corporations, and vendor/contractor portals.
• Prepare, organize, and submit prequalification files, and follow up on registration and accreditation requests until completion.
• Interact with platforms such as Etimad and Muqawil, and specific vendor portals of major entities.
• Prepare and organize previous work files, including contracts, completion certificates, award letters, and handover documents.
• Prepare and update files for technical and administrative staff, professional certificates, and other required qualification documents.
• Create and manage a comprehensive electronic archive for documents, monitoring their expiry and renewal dates.
• Coordinate with relevant departments to fulfill qualification requirements and prepare tender documents, technical, and administrative proposals.
• Monitor tender deadlines, procure tender booklets, and ensure all submission requirements are met within specified timelines.
• Prepare periodic reports on the status of registration, qualification, documents, and available opportunities.

Qualifications and Experience

• Bachelor's degree in an engineering specialization (preferably Electrical or Civil Engineering) or Business Administration, or a related administrative field.
• A minimum of 2 years of practical experience in contracting companies within Saudi Arabia, specifically in qualification, document management, or procurement.
• Proven experience in registering and qualifying contracting companies with government entities and major corporations.
• Good knowledge of the procedures and requirements of the Etimad platform and vendor registration/qualification portals.
• Proficiency in Microsoft Office programs, especially Excel and Word, and professional handling of PDF files and electronic archiving.
• Fluency in Arabic and a good command of English (reading and writing).
• High organizational skills, attention to detail, strong follow-up abilities, priority management, and adherence to deadlines.
• Ability to coordinate effectively with internal departments and external entities.
• Residency in Riyadh is required.

Preferred Qualifications

• Previous experience in registering and qualifying contractors with Saudi Aramco or Saudi Electricity Company.
• Familiarity with government platforms such as Etimad, Muqawil, Quwa, Mudad, and Social Insurance.
• Experience in Document Control or Quality Management Systems.
• Experience in preparing tender files and technical/administrative proposals.
• Advanced proficiency in Excel for creating tracking records and reports.
• Possession of a valid driving license.

Application Process

Candidates whose qualifications and experience align with the requirements are invited to submit their updated CV. Please specify your years of experience in the contracting sector and detail the entities and platforms you have previously worked with. Only candidates matching the requirements will be contacted for interviews and assessments.