Admin Coordinator📣 Job Ad

About Etihad Pioneers Training Academy

Etihad Pioneers is a leading training and consultancy provider based in Riyadh, specializing in Health & Safety, Compliance, and Professional Development programs. The academy is accredited by global awarding bodies such as Highfield and IOSH, demonstrating its commitment to delivering excellence in learning experiences. Etihad Pioneers maintains full compliance with international and regional standards, fostering a culture that values professionalism, collaboration, accountability, and continuous improvement.

The Role: Admin Coordinator

Etihad Pioneers Training Academy is seeking a full-time Admin Coordinator to join its team in Riyadh. This role provides essential administrative and operational support to the Training, Sales Aftercare, and Learning & Development departments. The primary focus of this position is to manage training documentation, data entry, filing, and record management, ensuring the accuracy and completeness of all training-related records.

Key Responsibilities

• Perform accurate data entry for training records, attendance sheets, assessments, certifications, and client information.
• Organize, file, scan, and maintain both physical and digital training documents, ensuring proper storage and easy retrieval.
• Verify the accuracy and completeness of records before submission or filing, and maintain organized databases and trackers for training activities and certifications.
• Assist with student registrations, attendance tracking, and exam documentation.
• Coordinate training schedules, venues, and training materials with internal teams and trainers.
• Support post-training administration, including attendee reports and certificate issuance, and ensure training files are completed according to internal procedures and accreditation requirements.
• Coordinate with trainers to collect and organize all required documents after training sessions, and accurately maintain and update CRM and training management systems.
• Support the maintenance of compliance records related to training and accreditation requirements, ensuring all records are updated in line with company procedures and awarding body standards.
• Assist during audits by preparing and organizing supporting documentation, and monitor document validity to ensure records remain current and compliant.
• Communicate with trainers, clients, and internal departments regarding administrative requirements and training documentation, responding to queries professionally and promptly.
• Support coordination between departments to ensure smooth day-to-day operations and training delivery.
• Assist with preparing reports, trackers, and internal documentation, and support general office administrative tasks while maintaining organized filing systems.
• Handle confidential information with professionalism and discretion, and support the department with additional administrative duties as assigned.

Qualifications and Experience

• A minimum of 0-1 years of experience in an administrative or coordination role.

Required Skills and Attributes

• Strong attention to detail, organization, and accuracy in handling training records, certifications, and administrative documentation.
• Proactive approach to task management and problem-solving.
• Capability to manage administrative tasks with a high level of accuracy and confidentiality.
• Effective communication and interpersonal skills for coordinating with various stakeholders.

Work Environment

This full-time position is based in Riyadh. The salary for this role will be discussed during the interview process.