Administrative Officer📣 Job Ad

About the Role

ALEC Holdings, a leading construction group in the GCC region and part of Investment Corporation of Dubai (ICD), is seeking an Administrative Officer to join their team in Riyadh, Saudi Arabia. With over two decades of experience in delivering complex and prominent projects in the Middle East, ALEC is a listed company committed to raising the standards of quality, innovation, and excellence in construction. This role is designated for Saudi nationals as part of Saudization efforts.

Role of the Administrative Officer

The Administrative Officer will play a vital role in supporting the efficient operation of the commercial department within construction projects. This position is essential for ensuring the smooth workflow of the department and directly contributes to the commercial success of ALEC's construction projects. The role requires 5 to 10 years of experience in an administrative or commercial support role, preferably within the construction sector.

Key Tasks and Responsibilities

• Meticulously maintain and organize all project documentation, including contracts, agreements, bank guarantees, purchase orders, and change orders, ensuring all commercial records are accurate, complete, and properly classified.
• Assist in the preparation and distribution of essential project-related documents to relevant stakeholders.
• Provide crucial financial support by assisting in the preparation of financial reports, including budget tracking, cost analysis, and expense reporting.
• Assist in the efficient processing of invoices, purchase orders, and payments, ensuring strict adherence to project budgets and applicable financial guidelines.
• Collaborate closely with the finance department to maintain accurate and up-to-date financial records.
• Support the creation, review, and execution of contracts and agreements, ensuring all necessary procedures are followed.
• Maintain comprehensive contract databases and actively monitor compliance with all contractual obligations and terms.
• Assist in coordinating contract changes and amendments, ensuring all parties are informed and updated.
• Serve as a key point of contact, facilitating effective communication and coordination between the commercial department and other project stakeholders, including procurement, legal, finance, and project management teams.
• Assist in ensuring compliance with all company policies, as well as relevant audit and legal requirements.
• Provide comprehensive administrative support to commercial managers and team members, including scheduling meetings, preparing presentations, and organizing department events.

Qualifications and Requirements

• Bachelor's or Master's degree in Business Administration or a closely related field.
• Minimum of 5 to 10 years of experience in a relevant administrative or commercial support role, preferably within the construction industry.
• Strong organizational and administrative skills, with a proven ability to manage documentation, scheduling, and record-keeping accurately.
• Solid understanding of financial principles, including budget tracking and invoice processing.
• Excellent written and verbal communication skills, essential for effective internal and external coordination.
• Proven ability to collaborate effectively with cross-functional teams and support multiple stakeholders simultaneously.
• Flexibility and adaptability to manage multiple tasks and changing priorities within a dynamic construction environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with project management software is a plus.

Additional Information

This is a full-time role and requires the applicant to be of Saudi nationality. Further details about the work environment and available opportunities will be provided during the recruitment process.