Board & Committee Secretary Education Sector📣 Job Ad

Overview of the Role

RAWAJ, a leading education management company operating across seven locations, is seeking a Board & Committee Secretary to join its team in Riyadh, Saudi Arabia. This full-time role is central to coordinating and managing the activities of the Board of Directors and its affiliated committees. The Secretary ensures that all meetings, resolutions, governance records, and related documentation are handled accurately, confidentially, and in full compliance with applicable regulations and governance standards. The position requires 5-10 years of relevant experience.

Meeting Management and Documentation

The Board & Committee Secretary is responsible for the comprehensive management of Board and committee meetings, from planning to follow-up. Key duties include:

• Preparing Board and committee meeting agendas in coordination with the Chairman, committee chairs, and executive management.
• Issuing meeting invitations and distributing relevant documents within specified timelines.
• Organizing and coordinating both in-person and virtual Board and committee meetings.
• Preparing accurate meeting minutes and documenting resolutions, recommendations, and assigned actions.
• Communicating approved decisions to relevant departments and stakeholders.
• Following up on the implementation of Board and committee resolutions.
• Preparing periodic reports on completed, outstanding, and delayed actions.

Governance and Compliance Oversight

A core aspect of this role involves maintaining robust governance frameworks and ensuring compliance. Responsibilities include:

• Maintaining official Board and committee records, minutes, resolutions, and governance registers.
• Reviewing and updating Board and committee charters, policies, and procedures.
• Supporting compliance with applicable governance, legal, and disclosure requirements.
• Ensuring the confidentiality and secure handling of sensitive Board information.
• Recommending improvements to enhance the efficiency and effectiveness of Board and committee operations.

Stakeholder Communication and Support

The Secretary acts as the primary coordination point, facilitating effective communication and support for Board and committee members. This includes:

• Coordinating communication between Board members, committees, and executive management.
• Providing Board members with the necessary information and documentation to perform their duties effectively.
• Coordinating orientation, training, and awareness programs for Board and committee members.

Required Experience

Candidates for the Board & Committee Secretary position must possess 5-10 years of experience in a similar role, demonstrating a strong understanding of corporate governance principles and secretarial practices.

About RAWAJ

RAWAJ is a prominent education management company dedicated to delivering high-quality educational programs. The company operates across seven locations, reflecting its commitment to excellence and growth within the education sector.