Coordinator - Logistics📣 Job Ad

About the Role

Apparel Group is seeking a dedicated and detail-oriented Coordinator - Logistics to join our team in Riyadh, Saudi Arabia. This full-time position is crucial for ensuring the smooth operational flow of logistics within the company. The role involves providing essential support to retail stores and brand teams, facilitating seamless coordination across various internal departments, and managing critical logistical processes. This entry-level role offers an excellent opportunity for individuals with 0-1 years of experience to develop their careers in a dynamic retail environment.

Key Responsibilities

• Provide comprehensive support to retail stores and the brand team as and when required.
• Ensure smooth coordination and communication with various departments within the group.
• Demonstrate strong attention to detail in checking and verifying freight invoices against quotes and duties against values.
• Update and maintain the master file with freight and duty payment details, along with other necessary information.
• Consolidate invoices, HS Code summaries, and DA & CO applications with accurate and concise details.
• Book shipments through various vendors, securing the best possible available rates.
• Update the overseas shipment file and coordinate for their clearance, planning delivery schedules accordingly.
• Collect delivery orders from various shipping lines and freight forwarding companies in a timely manner.
• Obtain necessary certificates from the Chamber of Commerce.
• Support stores with all stationary and IT requirements during store openings and closings.
• Coordinate with the Club Apparel team for customer data and the Marketing team for necessary graphic designs.
• Check and prepare stock variance reports as requested.
• Follow up with the legal department for Trade License renewals and applications.
• Collect daily purchase reports from retail stores.
• Compile various reports by collecting master data from the data entry team.
• Coordinate with the Accounts and Finance department for voucher payments to principals.
• Handover GCC-related stock documents to the logistics department.
• Liaise with the Inventory Control department to resolve stock-related issues.
• Prepare Management Information System (MIS) reports as required by the team.
• Prepare and submit store visit reports on a regular basis to superiors.

Qualifications and Requirements

• 0-1 years of experience in a logistics or coordination role.
• Proficiency in handling freight invoice checking and verification.
• Experience in updating and maintaining master files.
• Ability to consolidate invoices and related documentation.
• Familiarity with booking shipments and coordinating clearances.
• Skills in planning delivery schedules.
• Experience in collecting delivery orders and certificates.
• Capability to support store operations with IT and stationary needs.
• Strong coordination skills with internal departments.
• Experience in preparing stock variance and MIS reports.
• Ability to follow up on trade licenses.
• Experience in collecting purchase reports and compiling data.
• Proficiency in coordinating voucher payments.
• Experience in handling stock documents and coordinating with inventory control.
• Ability to prepare and submit store visit reports.

Required Skills

• Attention to detail
• Invoice checking and verification
• Master file update and maintenance
• Consolidation of invoices and documentation
• Shipment booking and coordination
• Shipment clearance coordination
• Delivery schedule planning
• Collection of delivery orders
• Collection of certificates
• Store support (stationary, IT)
• Inter-departmental coordination
• Stock variance report preparation
• Trade License follow-up
• Collection of purchase reports
• Report compilation
• Voucher payment coordination
• Handover of stock documents
• Inventory Control coordination
• MIS report preparation
• Store visit report preparation

Work Environment and Details

This is a full-time position based in Riyadh, Saudi Arabia. The role requires 0-1 years of experience in a logistics or coordination capacity.