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Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationRiyadh

About the Role

German Technical Services Co. (GTS) is seeking a Document Controller specializing in Fire Life Safety for its operations in Riyadh, Saudi Arabia. This full-time position is responsible for the comprehensive management, control, and maintenance of all technical and commercial documentation related to fire protection and life safety projects. The role requires strict adherence to established document control procedures, ensuring alignment with project requirements, consultant standards, client expectations, and company policies.

Key Responsibilities

  • Manage and maintain all project documentation, including drawings, material submittals, method statements, Requests for Information (RFIs), Material Inspection Requests (MIRs), Inspection Requests (IRs), technical proposals, reports, testing and commissioning documents, Operation & Maintenance (O&M) manuals, warranties, and as-built documentation.
  • Control the issuance, revision, tracking, filing, and archiving of all project documents pertaining to Fire Alarm, Fire Fighting, Clean Agent Systems, Kitchen Hood Systems, Emergency Lighting, Public Address, Gas Suppression, Foam Systems, and Fire Pumps.
  • Ensure all incoming and outgoing documents are properly logged, recorded, distributed, and maintained in accordance with established project document control procedures.
  • Coordinate with project managers, engineers, site teams, consultants, contractors, suppliers, and clients to facilitate document submissions and approvals.
  • Monitor and follow up on material submittals, shop drawings, consultant approvals, and project correspondence to ensure timely project execution.
  • Maintain updated registers for RFIs, submittals, transmittals, inspections, testing and commissioning records, Non-Conformance Reports (NCRs), and close-out documents.
  • Prepare and compile final project handover dossiers, including warranties, compliance certificates, testing reports, and operation & maintenance manuals.
  • Ensure all documentation complies with NFPA standards, Saudi Civil Defense requirements, UL/FM approvals, project specifications, and consultant requirements.
  • Maintain the confidentiality, accuracy, and traceability of all project records and technical documents.
  • Support tendering, estimation, and project execution teams by providing necessary documentation and administrative coordination.

Qualifications and Requirements

  • Bachelor's Degree or Diploma in Business Administration, Engineering, Document Management, or a related field.
  • A minimum of 3 to 5 years of experience in document control, specifically within Fire Fighting, Fire Alarm, or MEP projects.
  • Strong knowledge of fire protection systems and project documentation workflows.
  • Proficiency in MS Office Suite (Word, Excel, Outlook), Adobe PDF, and experience with SharePoint or similar document control systems.
  • Excellent organizational, communication, and time management skills.
  • Ability to work effectively under pressure and manage multiple project submissions simultaneously.
  • Knowledge of Saudi Civil Defense regulations, NFPA standards, and project closeout documentation is highly preferred.

Required Skills

  • Document Control
  • MS Office Suite (Word, Excel, Outlook)
  • Adobe PDF
  • SharePoint or similar document control systems
  • Strong organizational skills
  • Excellent communication skills
  • Effective time management
  • Strong coordination and follow-up abilities
  • High attention to detail and accuracy
  • Ability to manage multiple projects and deadlines effectively
  • Familiarity with NFPA standards
  • Understanding of Saudi Civil Defense requirements

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia. The role requires 2-5 years of relevant experience in document control within the specified project domains.

Requirements

  • Requires 2-5 Years experience

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