Document Controller📣 Job Ad

About the Role

KAUST is seeking a dedicated Admission Specialist to guide and support students in their pursuit of admissions to top international universities for both undergraduate and postgraduate programs. This role involves providing strategic advising, including CV enhancement and internship placement, to ensure students are competitive candidates for world-class institutions. The Admission Specialist will play a key part in empowering students to achieve their academic and career aspirations.

Key Responsibilities

• Guide students in selecting and applying to top international universities that align with their academic interests and career aspirations at both undergraduate and postgraduate levels.
• Provide comprehensive support throughout the application process, including reviewing and refining application materials and CVs.
• Suggest strategic internship locations and opportunities to strengthen a student's application and profile for competitive admissions.
• Deliver targeted workshops and presentations on international university admissions processes and requirements.
• Prepare students for university interviews and assist in navigating international visa requirements.
• Maintain up-to-date knowledge of admissions requirements and deadlines for elite international universities worldwide.
• Build and maintain professional relationships with admissions offices at partner and target international universities.
• Track student applications and admissions outcomes for international universities to evaluate program success.
• Contribute to program evaluation and continuous improvement efforts within the Academy.
• Assist in the planning and execution of Academy events and student activities.
• Represent the Academy at recruitment events and presentations to attract high caliber talent.
• Develop and maintain relationships with high schools and other educational institutions in Saudi Arabia.
• Assist in the development of marketing and outreach materials to promote student success initiatives.
• Perform other relative tasks as assigned.

Qualifications and Requirements

• Bachelor's degree in education, counseling, or a related field.
• A minimum of 5 years of experience in international student advising or university admissions.
• Proven experience working with high-achieving students.
• A strong understanding of international university admissions processes and requirements for both undergraduate and postgraduate tracks.
• Excellent communication, interpersonal, and advising skills tailored for mentoring young, high-achieving students.
• The ability to work independently and as part of a collaborative team.
• Strong organizational and time management skills to effectively handle multiple student profiles simultaneously.
• A commitment to supporting student success and academic excellence.
• Knowledge of the Saudi education system and national strategic priorities.

Required Skills

• International University Admissions Processes
• CV Enhancement
• Internship Placement
• Communication
• Interpersonal Skills
• Advising Skills
• Mentoring
• Teamwork
• Organizational Skills
• Time Management
• Knowledge of the Saudi Education System
• Understanding of National Strategic Priorities

Work Environment and Location

This is a full-time position based in Thuwal, Makkah, Saudi Arabia. The role requires 5-10 years of relevant experience.

About the Role

KAUST is seeking a KGSP Student Operations Lead to manage the comprehensive financial operations, budgeting, and student information systems for the King Abdullah Scholarship Program (KGSP). This role ensures the accurate and timely processing of all student financial matters, including allowances, deductions, and reimbursements, while overseeing program budgets and reconciliation. The position serves as a key liaison to VPAA central operations, third-party vendors, and university partners, guaranteeing operational support for KGSP students. The KGSP Student Operations Lead is crucial for maintaining compliance, efficiency, and the integrity of financial processes and student data management within the program.

This role supports the strategic objectives of the KGSP program by ensuring robust financial management and efficient student data systems. The successful candidate will be responsible for enhancing operational processes, maintaining data integrity, and fostering strong relationships with internal and external stakeholders.

Key Responsibilities

• Process and manage all student financial matters, including monthly allowances, deductions, and reimbursements.
• Review and update KGSP location allowances based on student university locations and enrichment assignments.
• Handle all payments to third parties, including university tuition and insurance providers.
• Develop quarterly and annual program budgets and provide monthly "Actuals vs. Budget" reconciliation reports.
• Develop financial forecasts and models to support strategic planning and decision-making for program leadership.
• Manage the central student information system for data management, document storage, and communication.
• Generate all required programmatic reports, such as Critical Issues, Master Student Data, and Attendance reports, for management review.
• Act as the primary operational liaison between the KGSP program, VPAA central operations, and external vendors.
• Continuously review and improve financial and data management processes to enhance efficiency, accuracy, and the overall student experience.
• Ensure all program financial activities and student data management comply with KAUST policies and relevant regulations.

Qualifications and Requirements

• Master's degree in Business Administration, Finance, Accounting, Information Systems, or a related field.
• A Bachelor's degree in a relevant field combined with significant equivalent professional experience may be considered.
• Minimum of 5-10 years of relevant professional experience.

Required Skills

• Advanced financial acumen, including budget management, financial reconciliation, and forecasting.
• Proficiency in managing databases or student information systems with a strong focus on data integrity.
• Strong analytical skills to interpret complex financial and programmatic data and produce actionable reports.
• Exceptional attention to detail in handling financial transactions and data entry.
• Effective stakeholder management and professional communication skills with students, internal departments, and external university partners.
• Proactive problem-solving abilities to address financial discrepancies, system issues, and operational bottlenecks.
• A continuous improvement mindset to streamline and optimize program operations.
• Demonstrated experience in developing and managing complex budgets and financial reporting.
• Proven expertise in managing information systems, databases, or CRM platforms for data management and reporting.
• Experience handling confidential student and financial data with a high degree of integrity and discretion.

Work Environment

This is a full-time position based in Thuwal, Makkah, Saudi Arabia, with KAUST. Experience in a higher education or international program environment is highly desirable.

About the Role

Match is seeking a highly experienced and strategic Head of PMO to join our team in Jeddah, Makkah, Saudi Arabia. This pivotal role, reporting directly to the Chief Executive Officer, will be instrumental in driving the organization's strategic execution. You will be responsible for establishing and managing the Project Management Office (PMO) function from the ground up, enhancing governance structures, developing robust KPI frameworks, and ensuring the effective tracking of key business initiatives across all departments. This position requires a proactive leader with a proven ability to build and optimize processes, foster accountability, and provide critical insights to executive leadership. The Head of PMO will act as a trusted strategic partner to the CEO, ensuring alignment and successful delivery of organizational objectives.

Key Responsibilities

• Establish and manage the PMO function from its inception.
• Develop comprehensive project governance frameworks, including reporting cadences, escalation processes, and follow-up mechanisms.
• Track strategic projects, business priorities, risks, delays, and dependencies across all organizational departments.
• Design, launch, and continuously monitor Key Performance Indicator (KPI) frameworks across all business functions.
• Implement and manage work management platforms, such as ******* or similar tools, to streamline operations.
• Automate manual workflows to enhance visibility, accountability, and execution speed.
• Build executive dashboards and exception reports to provide clear insights to the CEO.
• Support governance and IPO-readiness requirements, including the development of Authorities of Delegation (DoA), Standard Operating Procedures (SOPs), segregation of duties, comprehensive documentation, and board reporting.
• Coordinate effectively with department heads to ensure the timely delivery of strategic initiatives.
• Prepare executive reports, meeting agendas, minutes of meetings, and action trackers.
• Maintain strict confidentiality and serve as a trusted strategic partner to the CEO.

Qualifications and Requirements

• Proven experience in building and managing a PMO function from scratch.
• Strong experience in KPI design and performance management.
• Hands-on experience with workflow automation and work management platforms, with a preference for ********
• Demonstrated experience in governance, SOPs, DoA, board reporting, or IPO-readiness.
• Previous exposure to CEO Office, Chief of Staff, Strategy, Transformation, or PMO leadership roles.
• Exceptional stakeholder management and executive communication skills.
• Fluency in both Arabic and English is essential.
• Must be based in or willing to relocate to Jeddah.
• Over 10 years of experience is required.

Required Skills

• Project Management Office (PMO)
• KPI Design and Performance Management
• Workflow Automation
• Work Management Platforms (*, ********
• Governance Frameworks
• Standard Operating Procedures (SOPs)
• Authorities of Delegation (DoA)
• Board Reporting
• IPO-Readiness
• Stakeholder Management
• Executive Communication

Preferred Background and Work Environment

This is a full-time position based in Jeddah, Makkah, Saudi Arabia. Candidates with a background in Management Consulting, Transformation, PMO, Strategy, Retail, FMCG, Luxury, Consumer Goods, or mature operational groups are preferred. The role requires the ability to work effectively in a fast-paced environment and collaborate closely with executive leadership.