Document Controller (Tender Department)📣 Job Ad

About the Role

Marco is seeking a dedicated Document Controller to join our Tender Department in Riyadh, Saudi Arabia. This full-time position is crucial for ensuring the efficient and accurate management of all tender-related documentation, supporting the department's objectives and submission deadlines.

Role Overview

The Document Controller plays a central role in the tender process, responsible for the comprehensive control and organization of critical documents from initial receipt through to final submission and archiving. This involves meticulous attention to detail and strong coordination skills to maintain document integrity and accessibility.

Key Responsibilities

• Manage and control all tender documents, including RFPs, ITTs, drawings, specifications, Bills of Quantities (BOQs), addenda, and correspondence.
• Maintain accurate document registers, revision logs, tender trackers, transmittals, and submission records.
• Ensure the proper distribution and control of the latest tender documents to relevant stakeholders.
• Coordinate effectively with Estimation, Engineering, Procurement, Commercial, and other departments to gather necessary tender inputs.
• Compile and organize technical and commercial tender submissions in strict adherence to client requirements.
• Manage tender clarifications, Q&A processes, addenda, and all client correspondence.
• Utilize client portals and electronic document management systems for uploading, downloading, and tracking documents.
• Maintain proper filing and archiving of all completed tender submissions for future reference and audit purposes.
• Provide essential support to the Tender Manager to ensure all tender submission deadlines are met.

Qualifications and Experience

• A minimum of 2 to 5 years of experience in document control, preferably within a tender or project environment.
• Demonstrated proficiency in managing complex documentation sets and adhering to strict protocols.
• Familiarity with electronic document management systems and client portals.

Required Skills

• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities for effective departmental coordination.
• High level of accuracy and attention to detail.
• Ability to work under pressure and meet tight deadlines.

Work Environment

This role is based in our Riyadh office, operating within a dynamic Tender Department that collaborates closely with various internal teams to deliver successful project bids.