Document Controller📣 Job Ad

About the Role

HanmiGlobal MENA is seeking a dedicated Document Controller to join our team in Riyadh, Saudi Arabia. This full-time position is central to supporting the comprehensive document management process across our engineering and construction projects. The Document Controller plays a critical role in ensuring all project documentation is meticulously organized, tracked, and maintained in strict accordance with company standards and specific project requirements.

Key Responsibilities and System Management

The primary duties of this role involve the diligent management and oversight of all project-related documentation. This includes maintaining robust document control systems and ensuring adherence to established procedures:

• Maintain the document control system to ensure accurate tracking, archiving, and efficient retrieval of all project documents.
• Follow established document control procedures rigorously and ensure full compliance with both company and client requirements.
• Review documents for completeness and proper formatting before their official issuance or upload into the system.
• Monitor document status continuously and maintain up-to-date logs throughout the entire project lifecycle.
• Assist in maintaining highly organized electronic and hard-copy filing systems to ensure easy accessibility and integrity of records.

Document Coordination and Distribution

A crucial aspect of this role involves the effective coordination and timely distribution of critical project documents to all relevant parties:

• Coordinate the efficient receipt, accurate registration, systematic distribution, and proper filing of various project documents, including engineering drawings, submittals, specifications, Requests for Information (RFIs), and other essential project correspondence.
• Ensure the timely and controlled distribution of documents to internal teams and external stakeholders, facilitating smooth project progression.

Reporting and Stakeholder Support

The Document Controller will also be responsible for generating necessary reports and providing essential support to project personnel:

• Generate regular document control reports as required by the project team to provide status updates and insights.
• Support project managers, engineers, consultants, and contractors in adhering to proper documentation handling procedures.
• Provide basic guidance to team members on established document control processes and effective system usage when required.

Experience Requirements

Candidates for this position should possess a solid background in document control within engineering or construction environments.

• A minimum of 5 to 10 years of relevant experience is required.

Work Type and Location

This is a full-time employment opportunity based in Riyadh, Saudi Arabia. The role requires a dedicated presence to manage documentation effectively across projects.