Document Controller📣 Job Ad

About IHCC

IHCC is seeking an experienced Document Controller to join our team in Riyadh. This full-time role requires 5-10 years of experience and is central to managing project documentation and correspondence efficiently within our operations.

Role Overview

The Document Controller will be responsible for the comprehensive management and control of all project documents, ensuring strict compliance with company and project procedures. A key aspect of this role involves extensive hands-on experience with Oracle Aconex, including the creation and maintenance of Aconex document matrices to support project workflows.

Key Responsibilities

• Manage and control all project documents in accordance with established company and project procedures.
• Maintain accurate document registers, logs, transmittals, and document tracking systems.
• Handle incoming and outgoing documents, drawings, technical submittals, RFIs, letters, reports, and other project correspondence.
• Utilize Oracle Aconex extensively for document management, distribution, workflow, transmittals, and document tracking.
• Create, update, and maintain Aconex document matrices, ensuring accurate document status, revisions, recipients, and distribution.
• Monitor document workflows and follow up on pending reviews, approvals, comments, and responses.
• Ensure proper control and distribution of the latest approved document revisions.
• Coordinate with various teams including Engineering, Construction, Procurement, QA/QC, Commercial, Planning, and Project Management.
• Maintain proper filing and archiving systems for all project records.
• Ensure documents are correctly coded, numbered, named, classified, and uploaded according to project requirements.
• Prepare regular document control reports and status updates.
• Track overdue documents and coordinate with relevant stakeholders to ensure timely action.
• Ensure compliance with project document control procedures, contractual requirements, and client requirements.
• Support project close-out activities, including final document compilation, archiving, and handover.
• Maintain confidentiality and integrity of project documentation.

Qualifications and Experience

• A minimum of 5-10 years of experience in document control.
• Previous experience working with a contracting or construction company is required.
• Strong practical experience with Oracle Aconex.
• Proven experience in creating and maintaining Aconex document matrices.
• Good knowledge of document control processes and construction/project documentation.
• Experience handling technical documents, drawings, transmittals, RFIs, submittals, and project correspondence.

Required Skills

• Strong knowledge of Microsoft Office, particularly Excel and Word.
• Good organizational, coordination, and communication skills.
• Strong attention to detail and the ability to manage a high volume of documents.
• Ability to work effectively under pressure and meet project deadlines.

Location and Work Type

This is a full-time position based in Riyadh. The role offers an opportunity to contribute to significant projects within a dynamic and professional environment.