Executive Assistant to Chief Executive Officer

Executive Secretary for the VP Office

Taj HR is seeking an Executive Secretary to support the Vice President’s Office at a leading global downstream aluminium company in Riyadh, Saudi Arabia. This full-time role requires an organized, reliable, and highly presentable professional to manage executive schedules, coordinate high-level meetings, and ensure seamless day-to-day operations with full confidentiality.

Role Overview

The Executive Secretary will be responsible for providing comprehensive administrative support to the Vice President, handling sensitive information with discretion, and maintaining efficient office functions. The position is based in Riyadh and is integral to supporting executive-level operations.

Key Responsibilities

• Organize the VP’s daily schedule, plan business meetings, and arrange travel itineraries.
• Screen calls, prioritize incoming emails, and manage official correspondence using clear and fluent English.
• Attend key discussions to record precise minutes, prepare clean PowerPoint presentations, and follow up on VP-signed action items.
• Handle sensitive corporate documents, contracts, and internal notes with maximum discretion.
• Assist with office invoicing, expense tracking, timekeeping, and ordering executive office supplies.
• Maintain a structured, easily accessible digital and physical filing system.

Qualifications and Experience

• Candidates should possess 2-5 years of relevant experience in an executive secretarial or administrative support role.
• Demonstrated ability to manage complex schedules and coordinate high-level meetings.
• Proficiency in English for executive communication and correspondence.

Required Skills

• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• High level of professionalism and presentability.
• Proven ability to maintain confidentiality and exercise discretion.
• Proficiency in preparing presentations and managing office support tasks.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia, supporting a Vice President within a global downstream aluminium company. The role requires a professional who can thrive in a dynamic corporate environment.