Executive Assistant📣 Job Ad

Executive Assistant at R Haus of Art

R Haus of Art is seeking a highly organized, proactive, and detail-oriented Executive & Creative Assistant. This part-time role supports the founder in managing daily operations, project coordination, client communication, and administrative tasks. The position is primarily remote, with occasional in-person meetings required in Riyadh.

Role Overview

This role is designed for an individual who thrives in a fast-paced creative environment and excels at maintaining project organization while ensuring smooth behind-the-scenes operations. The Executive Assistant will be central to coordinating various aspects of the business, contributing to efficient workflow and project delivery.

Key Responsibilities

• Organize daily, weekly, and monthly schedules.
• Manage calendars, meetings, and reminders.
• Coordinate with clients, suppliers, photographers, production teams, and external partners.
• Follow up on project timelines and ensure deadlines are met.
• Organize project files and documentation using Notion and Google Drive.
• Track tasks and maintain project progress.
• Assist in planning photoshoots, events, and creative productions.
• Handle administrative tasks and day-to-day operations.
• Research vendors, products, and creative references when needed.
• Prepare quotations, invoices, and contracts when required.

Required Qualifications and Experience

• Previous experience of 2-5 years as an Executive Assistant, Administrative Assistant, Project Coordinator, or in a similar administrative role.
• Experience working in a creative agency, design studio, marketing, or production environment is considered an advantage.
• A demonstrated passion for the creative industry is beneficial.

Work Arrangement and Compensation

This is a part-time, remote position. While the role is primarily remote, the ability to attend occasional in-person meetings in Riyadh is necessary. The salary for this position ranges from SAR 1,875 to SAR 3,750.

Application Information

Candidates who meet the outlined qualifications and are interested in contributing to a dynamic creative environment are encouraged to apply.