Executive Secretary📣 Job Ad

in Fnrco

about 12 hours ago

	Contract Type	Full-time
	Workplace type	On-site
	Location	Riyadh

Join Our Team as an Executive Secretary
FNRCO is seeking a professional Executive Secretary to support our executives in Jaddalah, Riyadh, Saudi Arabia. This role is essential for ensuring smooth operations within our dynamic organization.

Key Responsibilities:

Manage executives’ calendars, including scheduling meetings, appointments, and travel arrangements while resolving conflicts efficiently.
Act as the primary point of contact for internal and external stakeholders, screening and directing calls, emails, and correspondence appropriately.
Prepare and edit correspondence, presentations, reports, and other documents with high accuracy and attention to detail.
Coordinate meetings, conferences, and events, including agenda preparation, minute-taking, and follow-up on action items.
Maintain confidential files, records, and databases in an organized and accessible manner.
Process expense reports, invoices, and related administrative financial tasks.
Coordinate complex travel arrangements, including itineraries, accommodations, and required documentation.
Anticipate executive requirements and proactively address administrative needs.
Liaise with internal departments to coordinate activities and communicate executive directives effectively.
Manage office supplies, equipment, and services to ensure efficient operations.

Requirements:

Education: Bachelor’s degree in Business Administration, Information Management, or a related field.
Experience: Minimum 5 years’ experience as an Executive Secretary or in a similar role.

Requirements

Requires 2-5 Years experience

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About the Role
AS&H Clifford Chance is one of the world's leading law firms, helping clients achieve their goals by combining the highest global standards with local expertise. The Executive Secretary role is a key position that requires daily collaboration with the Office Manager, fee earners, and other team members.

Responsibilities

Core Services:
- Manage calendars and act as the main contact for internal and external communications.
- Organize travel, including bookings, visas, and transportation.
- Ensure timely entry and submission of time records and expenses.
- Coordinate meetings and video conferences.
- Draft emails, letters, and manage documents.
Practice Support Services:
- Coordinate client conflict checks and ensure compliance with engagement letters.
- Organize client meetings and document archiving.
- Manage document processing and assist with printing needs.

Qualifications