Fleet Specialist Facility📣 Job Ad

About the Fleet Specialist Role

alfanar, a company with operations in construction, manufacturing, and facilities across the Middle East and beyond, is seeking a Fleet Specialist to support the daily operations of company vehicles. This full-time position is based in Riyadh, Saudi Arabia. The role is integral to ensuring the smooth and efficient functioning of the company's vehicle fleet through diligent management and proactive support.

Role Purpose and Key Responsibilities

The primary purpose of this role is to support the daily operations of company vehicles by managing regular maintenance, ensuring proper documentation, overseeing timely renewals of licenses and insurance, and facilitating clear communication with drivers and users. The Fleet Specialist will be responsible for coordinating maintenance and repairs, conducting routine checks, and maintaining a spare vehicle for emergency use.

• Coordinate regular maintenance and repair schedules for all company vehicles.
• Conduct routine checks to verify vehicles are in optimal working condition.
• Ensure a spare vehicle is available for immediate use in emergency situations.
• Monitor and manage the timely renewal of all vehicle insurances and licenses.
• Handover vehicles to authorized users according to established procedures and ensure all necessary documentation is completed.
• Investigate, verify, and resolve customer complaints pertaining to fleet operations.

Reporting and Communication

The Fleet Specialist will be responsible for preparing and submitting reports on the working condition of company vehicles and equipment to the relevant departmental authorities. This includes filing reports for any delays, incidents, or accidents involving fleet vehicles. Maintaining open and effective communication channels with drivers is essential for addressing and resolving any issues or concerns they may raise.

• Prepare and submit reports on vehicle and equipment working conditions.
• Document and report any delays, incidents, or accidents involving fleet vehicles.
• Maintain consistent communication with drivers to address concerns.

Financial and Operational Management

This role involves managing monthly payments related to fleet operations, including leasing, servicing, and other associated costs. The Fleet Specialist will also oversee regular fuel and maintenance expenses for the vehicles under their supervision. Effective resource utilization to achieve operational and development targets within efficient cost and time parameters is a key aspect of this position.

• Manage monthly payments for leasing, servicing, and other fleet-related costs.
• Oversee regular fuel and maintenance expenses for supervised vehicles.
• Utilize resources effectively to meet operational targets.

Professional Competencies

The role requires the ability to acquire updated soft and technical skills relevant to fleet management. Problem-solving skills are essential for addressing operational issues, with the capacity to escalate complex matters when necessary. Ensuring quality requirements are met through effective quality control processes and adherence to specifications is also a key accountability. Furthermore, the Fleet Specialist must coordinate well-defined systems and procedures, seeking automation opportunities where feasible, and ensure compliance with all related policies, procedures, and work instructions, including health, safety, and environmental standards.

• Develop and maintain relevant HR and technical skills.
• Effectively solve operational problems and escalate complex issues.
• Ensure adherence to quality control processes and standards.
• Coordinate and improve operational systems and procedures.
• Comply with all company policies, procedures, and HSE regulations.

Qualifications and Experience

Candidates for this position should possess between 2 to 5 years of relevant experience in fleet management or a related field. The role requires a proactive approach to managing vehicle operations, strong communication skills, and the ability to handle financial and administrative tasks efficiently. Familiarity with vehicle maintenance, licensing, insurance procedures, and reporting is essential.