HR Coordinator / Office Manager

Role Overview

BGC Group is seeking an HR Coordinator / Office Manager to support the establishment and daily HR operations of its Riyadh office in Saudi Arabia. This part-time role requires 2-5 years of experience and will cover HR administration, payroll, employee benefits, recruitment coordination, and general office management. The successful candidate will ensure that local processes comply with Saudi employment regulations.

Key Responsibilities

• Provide day-to-day HR administrative support across the employee lifecycle, including recruitment, onboarding, probation reviews, and offboarding.
• Coordinate recruitment activities, such as interview scheduling, candidate communication, offer preparation, and pre-employment screening.
• Prepare and maintain employment contracts, offer letters, contractual amendments, and employee documentation.
• Maintain accurate employee records and HR systems, ensuring compliance with internal policies and local requirements.
• Monitor key employee milestones, including probation periods, fixed-term contracts, and visa expiry dates.
• Act as the first point of contact for general HR queries, escalating complex matters to appropriate HR or Legal teams.
• Support monthly payroll administration, ensuring accurate and timely submission of employee changes, allowances, and payroll information.
• Coordinate employee benefits administration, including medical insurance enrolments and updates.
• Support compliance with Saudi employment legislation, regulatory reforms, and local hiring requirements, including Saudisation.
• Assist with visa, work permit, and immigration administration, liaising with external specialists as required.
• Support HR audits, regulatory documentation, and employee relations administration in collaboration with HR and Legal.
• Support the initial setup of HR processes and administrative procedures for the Saudi office.
• Assist with the transition from initial setup activities into ongoing HR operations.
• Coordinate day-to-day office administration, including facilities, suppliers, and external service providers.
• Support workplace health and safety administration and local office compliance requirements.
• Work closely with regional teams to ensure smooth and efficient HR and office processes.

Required Skills and Experience

• Previous experience in an HR Coordinator, HR Administrator, or a similar role.
• Good working knowledge of Saudi employment legislation, HR practices, and local regulatory requirements.
• Experience supporting payroll, employee benefits, and medical insurance administration.
• Familiarity with recruitment processes, onboarding, employment documentation, and HR systems.
• Understanding of Saudi visa, work permit, and immigration processes.
• Strong organisational and administrative skills, with excellent attention to detail.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to handle confidential employee information professionally.
• Proactive, adaptable, and willing to take ownership of responsibilities while recognising when guidance or escalation is required.

Desirable Experience

• Experience supporting the setup of HR processes or a new office.
• Previous exposure to employee relations administration and HR compliance.
• Experience coordinating with external legal, immigration, payroll, or benefits providers.
• Project coordination experience and the ability to support changing business needs.

Work Environment

This role is based in Riyadh, Saudi Arabia, and operates on a part-time basis. The successful candidate will work closely with regional HR, Payroll, Legal teams, and external service providers to ensure seamless operations.