Marketing Admin📣 Job Ad

About the Marketing Admin Role

Manpower Egypt is seeking a Marketing Admin to join their team in Riyadh. This full-time position requires 2-5 years of experience and focuses on supporting marketing initiatives and event management.

Key Responsibilities

• Ensure compliance with company policies and procedures related to meetings, events, and other relevant areas.
• Support meeting owners in event planning and maintain a systematic calendar of events.
• Secure pre-requisite requirements for meeting registration, including external permits and compliance with Thought Leader Management and Planning (TLMaP).
• Manage timely registration of meetings using designated technology, adhering to requirements, approvals, and documentation.
• Collaborate with Customer Meeting Services (CMS) for effective event execution.
• Deliver strategic project management and execution for assigned internal events, encompassing planning, conceptualization, and logistics.
• Ensure complete and accurate pre and post-meeting requirements, including timely upload of all necessary documentation.
• Perform post-event tasks such as documentation, tracking reports, payment processing, supplier evaluation, expense allocation, and chargebacks.
• Maintain business integrity when working with third parties, ensuring due diligence and securing necessary agreements.
• Manage Purchase Requisitions (PR) and vendor payment requests, ensuring supporting documents are secured prior to commitment and payment.
• Conduct Operating Expense (OpEx) analysis and hold regular meetings with meeting owners to track OpEx and ensure correct allocation.
• Work with the Vendor Management Specialist to maintain a systematic list of marketing materials.
• Manage business records with a strong focus on privacy and record retention policies.

Qualifications and Experience

• A minimum of 2-3 years of experience in administrative support, preferably with event management experience.
• Proven experience in Project Management.

Required Skills and Competencies

• Decision Making and Problem Solving
• Planning and Organization
• Excellent Communication skills
• Customer Focus
• Influence and Negotiation abilities
• Attention to detail
• Ability to work effectively under pressure
• Capacity to work effectively with cross-functional teams and third parties.

Work Environment

This is a full-time position based in Riyadh.