Medical Secretary📣 Job Ad

About the Job
The Medical Secretary will provide high-quality administrative and clerical assistance to the CMO. The main duties shall include scheduling meetings, making travel arrangements, and organizing daily calendars. Ultimately, the Medical Assistant should be able to identify and address the needs of the CMO and perform administrative tasks to ensure the organization's workflow runs smoothly. The position holder will be responsible for the appropriate organization and coordination of the administrative team within the hospital.

Key Responsibilities:

• Contribute to developing the administrative team service standards and ensure they are consistently met.
• Act as a role model by delivering high operational performance standards and supporting the Administration Assistant team.
• Collaborate with all levels of interdisciplinary teams, Medical officers, and other stakeholders in the development, implementation, and evaluation of programs and services.
• Oversee and support the performance of new administrative staff within the medical department.
• Promote and profile hospital services to patients, referrers, and the public.
• Project a professional departmental image through in-person and phone interaction.
• Perform secretarial duties such as drafting correspondence, typing of policies and procedures, prioritizing requests, and scheduling appointments.
• Prepare agenda and minutes for designated meetings.
• Manage the flow of communications and correspondence through the organization.
• Prepare and maintain staff schedules under CMO division.

Qualifications:
Bachelor's degree or Diploma in a relevant field.

Experience:
Not less than 3 years in a similar role within an acute healthcare setting.