Office Manager & Executive Assistant

About the Role

Neuberger is seeking an experienced Office Manager & Executive Assistant for a 5-month contract position in Riyadh, Saudi Arabia. This role requires a strong team player with exceptional interpersonal and communication skills, capable of proactively anticipating client needs and demonstrating initiative.

Key Responsibilities

• Provide comprehensive administrative support to team members.
• Ensure accurate logging of meeting reports on Salesforce.
• Manage and organize team calendars, ensuring accurate meeting details, logistics, and notes.
• Schedule internal and external meetings, conference calls, and coordinate room bookings and luncheons.
• Handle a high volume of time-sensitive calls, screening and routing them while communicating accurate messages.
• Coordinate travel arrangements, including flights, hotels, and ground transportation.
• Act as the primary contact for MENA roadshows, managing agendas, logistics, schedules, visas, and visitor requirements.
• Process business expenses and perform monthly reconciliation of corporate card statements.
• Manage office supplies and coordinate with multiple office vendors and service providers.
• Serve as the main point of contact for office-related matters, including facilities, landlord communication, permits, and maintenance.
• Ensure the Riyadh office remains fully operational and assist with yearly office archiving.
• Act as the Riyadh office contact for day-to-day HR matters and support new employee onboarding.
• Manage local portals such as Qiwa and GOSI, including contracts, renewals, and employee follow-ups.
• Coordinate employee visa applications and required travel documentation.

Required Qualifications and Experience

• Proven experience as an Executive Assistant, Support Assistant, or in a similar role within the financial services industry.
• Ability to work effectively in a fast-paced environment.
• Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.

Key Skills

• Excellent organizational skills with a high level of attention to detail.
• Strong time management skills and the ability to prioritize multiple tasks efficiently.
• Resourceful and adaptable, capable of managing changing priorities.
• Proactive approach to following up on details and anticipating issues.
• Strong customer service focus with excellent phone and in-person manner.
• Sound judgment and discretion when handling confidential information.
• Ability to work both independently and as part of a team.

Work Eligibility

Applicants must be authorized to work in Saudi Arabia without the need for current or future sponsorship.