Executive Assistant

About the Role

Richemont is seeking an Executive Assistant to support the Cartier KSA Executive Committee in Riyadh. This contract position involves managing executive and administrative support activities to ensure efficient use of the senior leaders' time. The role may also include support for other projects and activities as an integral member of the Cartier KSA team.

Key Responsibilities

• Manage senior leaders' calendars, schedule appointments, and coordinate related logistics.
• Organize and coordinate business travel, including market visits for Cartier Regional and HQ visitors.
• Schedule Regional Governance and Market Committee meetings, boutique visits, and quarterly reviews.
• Facilitate communication among senior leaders and with other departments locally, at HQ, and in other markets.
• Prepare internal communications and memos.
• Support key events such as year-end celebrations and Iftar, ensuring seamless coordination.
• Anticipate and identify key individuals for meeting involvement.
• Organize team meetings and team-building activities in coordination with the L&T Department.

Administrative Support

• Screen incoming calls and correspondence, responding independently when appropriate.
• Act as custodian of corporate documents and records.
• Prepare confidential correspondence, reports, and other documents as needed.
• Perform confidential duties and special projects with discretion and sound judgment.
• Manage sensitive and confidential information and materials.
• Prepare and dispatch courier shipments and mail.
• Manage petty cash and submit expense reports on time.
• Review and validate team expense reports in Concur for compliance.
• Streamline the gifting process in line with internal policies.

Internal Communications and Project Management

• Participate in the broader Executive Assistant community at regional and international levels.
• Ensure efficient distribution of information and timely internal communications.
• Manage special and regional projects, such as internal and corporate events, under the direction of the KSA Executive Committee.

Qualifications and Experience

Candidates should possess 8-10 years of experience in an executive support role. The ability to manage a high volume of tasks with discretion and sound judgment is essential.

Work Type

This is a contract position based in Riyadh.