Receptionist

About the Role

AECOM is seeking a Full-time Receptionist to join our team in Riyadh, Saudi Arabia. This role is responsible for delivering professional and welcoming reception services, serving as the primary point of contact for employees, visitors, clients, and service providers.

Role Overview

The Front Desk Receptionist supports daily office administration, visitor management, meeting coordination, and general front desk operations. This position ensures a professional and organized front-of-house environment, maintaining confidentiality and compliance with company policies.

Key Responsibilities

• Welcome and professionally assist visitors, clients, contractors, and employees upon arrival.
• Manage the reception desk and ensure a professional and organized front-of-house environment.
• Answer, screen, and direct incoming telephone calls and messages appropriately.
• Manage visitor registration, access procedures, visitor badges, and notifications to relevant employees.
• Coordinate meeting room bookings and assist with meeting arrangements when required.
• Receive and distribute incoming mail, courier deliveries, and other correspondence.
• Coordinate with security, facilities, administration, and other support teams regarding visitor and office requirements.
• Maintain accurate visitor and reception records in accordance with company procedures.
• Assist employees and visitors with general inquiries and direct them to the appropriate department or contact.
• Support administrative activities, including document handling, filing, scanning, printing, and data entry.
• Coordinate courier collections and deliveries and maintain relevant records.
• Monitor reception supplies and request replenishment when required.
• Support office events, employee activities, and meetings as required.
• Maintain confidentiality of company, employee, visitor, and business information.
• Ensure compliance with company policies, health and safety requirements, and security procedures.
• Perform other administrative and reception duties assigned by the supervisor or management.

Work Environment

This is a full-time position based in Riyadh, Riyadh, Saudi Arabia, within a dynamic professional setting. The role requires interaction with various internal and external stakeholders, contributing to the overall efficiency of office operations.