Secretary To General Manager📣 Job Ad

About the Role

Rashid ICtas Company is seeking a Secretary To General Manager to join our team in Riyadh. This full-time position is designed for a professional with 2-5 years of relevant experience, providing essential administrative and organizational support to the General Manager's office.

Role Purpose and Scope

The primary objective of this role is to ensure the seamless day-to-day operation of the General Manager’s office. The Secretary will be responsible for managing the General Manager’s schedule, coordinating meetings and travel arrangements, handling correspondence, preparing critical documents and reports, and maintaining effective communication with both internal and external stakeholders. This position requires a professional and organized approach, a commitment to confidentiality, and the ability to prioritize tasks efficiently to support overall administrative coordination.

Key Responsibilities

• Manage the General Manager’s calendar, including scheduling meetings and appointments, and providing timely reminders.
• Handle incoming telephone calls, emails, and correspondence by screening requests and directing them to the appropriate departments.
• Prepare for meetings, organize required documents, accurately record meeting minutes, and follow up on action items.
• Communicate professionally with internal and external stakeholders on behalf of the General Manager.
• Arrange business travel logistics, including flights, hotel accommodations, airport transfers, and other related requirements.
• Maintain and safeguard confidential information and sensitive documents with utmost discretion.
• Organize filing, archiving, and document tracking processes efficiently.
• Ensure effective internal coordination and facilitate clear communication between departments.
• Communicate the General Manager’s instructions to relevant teams and monitor their implementation.
• Support reporting processes through the preparation of presentations, correspondence, and other business documents.
• Contribute to the smooth operation of office administration and daily administrative processes.

Candidate Profile

We are seeking a candidate with 2-5 years of experience in an administrative or secretarial role, ideally supporting senior management. The successful candidate will demonstrate a high level of professionalism, exceptional organizational skills, and a proven ability to manage confidential information. Strong communication skills and the capacity to prioritize multiple tasks effectively are essential for success in this position.

Work Environment and Location

This is a full-time position based in Riyadh, Saudi Arabia. The role operates within the General Manager's office, requiring a dedicated on-site presence to provide direct support and ensure efficient administrative functions.

Application Information

Interested candidates are encouraged to apply. Salary details for this position will be discussed directly with qualified applicants during the interview process.