Job Purpose:We are seeking a highly organized and detail-oriented Overseas Recruitment Specialist to manage and coordinate international recruitment activities. This role is responsible for overseeing the end-to-end process of hiring overseas candidates, liaising with recruitment agencies, handling documentation, ensuring compliance with governmental regulations, and facilitating the smooth deployment and arrival of candidates. The position plays a vital role in supporting the manpower requirements of facility management operations across the Kingdom of Saudi Arabia.
Accountabilities:Recruitment Coordination:- Identify, contact, and manage overseas recruitment agencies for sourcing blue-collar manpower.
- Prepare and attest Demand Letters, ensure timely embassy submissions, and handle payment processes in coordination with finance.
- Prepare all required documents and requirements for overseas agencies once the selection of agency is approved by HR management and business unit management.
- Negotiate terms and agreements with overseas recruitment agencies to ensure cost-effective hiring.
- Provide salary quotations to Sales and Business Development teams upon request.
- Conduct initial screening and review of CVs received from agencies and provide a shortlisted pool of candidates to the respective business units for confirmation.
- Arrange and coordinate interviews between hiring managers/business units and overseas agencies.
- Liaise with overseas recruitment agencies for candidate selection, verification of documents, and ensuring all requirements are met for smooth onboarding.
- Follow up on all post-selection processes including visa processing, medical tests, travel arrangements, and mobilization of selected candidates.
- Coordinate visa and document attestation (COC & MOFA) for employment agreements.
- Maintain an updated recruitment tracker to monitor requisitions, candidate status, and mobilization progress.
- Prepare regular reports on agency performance, hiring status, and mobilization timelines for management review.
- Support HR and management in workforce planning and supply of manpower for new contracts and expansions.
E-Wakala & Delegation Management:- Managing the Visa inventory and E-Wakala authorization.
- Delegate E-Wakala to authorized agencies based on project requirements.
- Ensure accurate data entry for agency name, license number, city, and country during delegation.
- Coordinate with Government Relations (GR) for ratification of E-Wakala.
Candidate Deployment:- Follow up with recruitment agencies on the progress and deployment of selected or referred candidates.
- Maintain accurate records of visa blocks and E-Wakala delegations.
- Arrange tickets where applicable by requesting quotations, obtaining approvals, and issuing tickets.
- Share flight details and required documents with the agency.
- Send arrival notification to HRBP, Onboarding, hiring manager, Business Unit and all related parties/departments.
Skills and Experience Required:- Bachelor's degree in HR, Business Administration, or related field.
- Minimum 3 years of experience in overseas recruitment, preferably within facility management, construction, or manpower supply companies.
- Strong communication skills in both English and Arabic.
- Established network of overseas agencies in key labor-supplying countries (India, Pakistan, Bangladesh, Nepal, Philippines, etc.).
- Excellent negotiation skills.
- Understanding internal hiring operations.
- Strong understanding of visa processing.
- Familiarity with visa processing, COC & MOFA procedures, and Muqeem portal.
- Strong understanding of blue-collar and white-collar recruitment dynamics.
- Experience coordinating with overseas recruitment agencies.
- Proficient in MS Office Suite, particularly Excel.
- Excellent organizational and time management skills.
- Attention to detail.
- Ability to manage multiple recruitment projects simultaneously.
