Senior Secretary📣 Job Ad

About the Role

Parsons Corporation is seeking a Senior Secretary to join its team in Tabuk, Saudi Arabia. This full-time position supports executive project leadership and department heads on a transformational giga-project within a fast-paced, mega-scale engineering and construction environment. The role involves providing high-level, confidential administrative and secretarial support to ensure smooth operations.

Key Responsibilities

• Manage and coordinate complex appointment calendars, schedule high-level stakeholder meetings, and arrange extensive domestic and international travel and accommodations.
• Independently compose, format, and draft executive-level correspondence, technical reports, meeting minutes, and presentations, adhering strictly to Parsons' corporate standards.
• Supervise and maintain highly organized, confidential digital and physical filing systems, ensuring seamless retrieval of project artifacts and compliance with information security protocols.
• Screen and direct incoming calls, greet high-profile clients, and serve as a reliable liaison between project leadership, cross-functional engineering teams, and external stakeholders.
• Oversee daily administrative workflows, manage office supplies procurement, and provide operational guidance or mentorship to junior administrative and clerical staff.

Required Qualifications and Experience

• Minimum of 10+ years of progressive secretarial and administrative experience.
• Proven track record supporting executive management on large-scale infrastructure, construction, or engineering projects.
• High School Diploma or equivalent.
• Exceptional verbal and written English communication skills, with the ability to draft clear, professional correspondence independently.
• Demonstrated capability to work effectively under pressure, multitask, and maintain extreme confidentiality within a dynamic, multi-cultural project environment.

Technical Proficiency

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficiency in standard document management systems (*, Aconex, SharePoint).

Desired Skills and Experience

• Prior experience working on a Saudi Arabian Giga-Project (such as NEOM, The Line, or Oxagon) or within the GCC region.
• Familiarity with project management tracking tools (*, JIRA, Smartsheet).

Work Environment

This position is based in Tabuk, Tabuk, Saudi Arabia, and is integral to a large-scale engineering and construction project. The role requires adaptability and the ability to thrive in a dynamic, multi-cultural project environment.