Executive Secretary📣 Job Ad

About the Executive Secretary Role

Maharah Human Resources is seeking a dedicated and highly organized Executive Secretary to join our team in Riyadh, Riyadh Province. This full-time position is essential for providing comprehensive administrative and organizational support to senior executives, contributing to the efficient operation of the executive office.

Role Purpose

The Executive Secretary plays a crucial role in ensuring seamless day-to-day operations, facilitating effective communication flow, and supporting the timely execution of priorities. This involves working closely with internal departments, clients, and external partners to maintain high standards of professionalism and discretion.

Key Responsibilities

• Manage executives' calendars, prioritizing appointments, resolving scheduling conflicts, and optimizing time allocation.
• Coordinate and prepare for meetings, including agenda development, logistics, minute-taking, and follow-up on action items.
• Handle all incoming and outgoing correspondence, including emails, calls, and official communications, with professionalism.
• Draft, review, and finalize reports, presentations, business letters, and executive briefings to a high standard.
• Maintain organized and confidential filing systems for records, contracts, and sensitive documentation.
• Serve as the primary point of contact between executives and internal departments, clients, and external partners.
• Plan and coordinate corporate events, conferences, and business meetings from initial concept to execution.
• Monitor critical deadlines and ensure the timely delivery of tasks and commitments.
• Provide broad administrative support to the executive team as required.

Qualifications and Experience

• A minimum of 2 to 5 years of experience in an executive secretarial or high-level administrative support role.
• Demonstrated ability to manage complex schedules and multiple priorities effectively.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.

Work Location and Type

This is a full-time position based in Riyadh, within the Riyadh Province. The successful candidate will work within a professional office environment, supporting senior leadership.

Application Process

Candidates who meet the above qualifications are encouraged to apply. We look forward to reviewing your application.