Executive Secretary📣 Job Ad

Position Summary

Maharah Human Resources is seeking a qualified Executive Secretary to join our team in Riyadh. This full-time position requires a professional with 2 to 5 years of experience in providing high-level administrative and organizational support to senior executives.

Core Purpose of the Role

The Executive Secretary plays a critical role in ensuring seamless day-to-day operations for senior leadership. This involves facilitating effective communication flow, managing complex schedules, and ensuring the timely execution of priorities across internal departments and external stakeholders.

Key Responsibilities

• Manage executives' calendars with precision, including prioritizing appointments, resolving scheduling conflicts, and optimizing time allocation.
• Proactively organize daily, weekly, and monthly schedules, anticipating executives' needs.
• Coordinate and prepare for meetings, which includes agenda preparation, logistics, minute-taking, and following up on action items to ensure accountability.
• Manage all incoming and outgoing correspondence, including emails, calls, and official communications, maintaining professionalism and discretion.
• Draft, review, and finalize reports, presentations, business letters, and executive briefings to a high standard of quality.
• Maintain organized and confidential filing systems for records, contracts, and sensitive documentation.
• Serve as the primary point of contact between executives and internal departments, clients, and external partners, ensuring clear and timely communication.
• Represent the executive office professionally in all interactions.
• Plan and coordinate corporate events, conferences, and business meetings from inception to execution.
• Monitor critical deadlines and ensure the timely delivery of tasks and commitments.
• Provide broad administrative support to the executive team as required.

Required Qualifications and Skills

• A minimum of 2 to 5 years of proven experience in an executive secretarial or senior administrative support role.
• Demonstrated expertise in calendar management, scheduling, and logistical coordination.
• Strong organizational skills with meticulous attention to detail and accuracy.
• Excellent written and verbal communication skills for professional correspondence and reporting.
• Ability to handle confidential information with the utmost discretion and professionalism.
• Proficiency in preparing high-quality documents, presentations, and reports.

Work Environment and Location

This is a full-time position based in Riyadh, Saudi Arabia. The Executive Secretary will operate within the professional environment of Maharah Human Resources, directly supporting senior executives.

Application Information

Candidates who meet the specified qualifications and experience are encouraged to apply for this role.