Administrative Assistant

About the Role

Eram Talent is seeking an Administrative Assistant in Saudi Arabia. This full-time role involves providing comprehensive administrative and coordination support to senior leadership and an assigned department. The position requires 0-1 years of experience and focuses on managing calendars, documentation, stakeholder coordination, and supporting various departmental activities.

Role Overview

The Administrative Assistant will serve as a key support function, ensuring smooth administrative and operational workflows within the department. This includes handling confidential information, managing multiple priorities, and contributing to the overall efficiency of administrative services. The ideal candidate will be highly organized, proactive, and detail-oriented.

Key Responsibilities

• Provide administrative and coordination support to the department head and assigned function.
• Manage calendars, meetings, appointments, correspondence, documentation, and business travel arrangements.
• Coordinate meetings, including preparing agendas and materials, recording minutes, tracking actions, and following up on deliverables.
• Coordinate with department heads, internal teams, and stakeholders to ensure administrative and operational requirements are completed on time.
• Prepare and consolidate reports, presentations, updates, correspondence, and other documents for management.
• Track key actions, deadlines, requests, and deliverables and follow up proactively.
• Support departmental events, workshops, visits, meetings, and other activities, including logistical arrangements.
• Provide administrative support to the Executive Office during high-priority activities and special assignments.
• Maintain accurate records and documentation while ensuring confidentiality of sensitive information.
• Support process improvement initiatives to enhance administrative efficiency and service delivery.
• Assist with special projects and cross-functional activities as assigned.

Qualifications and Skills

• 0-1 years of experience in an administrative or executive support role.
• Demonstrated ability to manage calendars, meetings, and documentation effectively.
• Strong organizational skills with attention to detail.
• Proactive approach to managing tasks and anticipating needs.
• Ability to handle confidential information with discretion.
• Proficiency in preparing reports, presentations, and correspondence.
• Capable of managing multiple priorities in a professional environment.

Work Environment

This is a full-time position based in Saudi Arabia, requiring an individual who can thrive in a professional and dynamic setting, supporting senior leadership and departmental operations.

Application Process

Candidates interested in this Administrative Assistant position with Eram Talent are encouraged to apply.