سكرتير تنفيذي📣 إعلان

Role Description
This full-time, on-site Executive Secretary role is based in Riyadh. The Executive Secretary will provide high-level administrative support, manage schedules and communications for executives, and handle company secretarial duties.
Responsibilities:

• Coordinating meetings.
• Preparing reports and correspondence.
• Maintaining records.
• Ensuring smooth office operations.
• Effectively communicating with clients and internal teams.
• Delivering exceptional customer service.

Qualifications:

• Clerical and Executive Administrative Assistance skills with a strong attention to detail and organizational abilities.
• Exceptional Communication skills, both written and verbal.
• Proven experience in Company Secretarial Work.
• Customer Service skills.
• Proficiency in office software and tools, such as Microsoft Office Suite.
• Ability to multitask and manage time effectively.
• Bachelor's degree in Business Administration or related field is a plus.
• Previous experience in a similar executive support role is preferred.
• Fluent in spoken and written English.

Join Mara International Company as an Executive Secretary!
We are seeking a highly skilled and flexible professional to support our executive management during a phase of growth and expansion. As an Executive Secretary, you will play a pivotal role in managing administrative and organizational affairs, ensuring smooth daily operations, and supporting the execution of projects and events to the highest professional standards.

Main Responsibilities:
1. Executive and Administrative Support:

• Manage and organize the Executive Director's schedule effectively, including appointments, meetings, and prioritization.
• Prepare and draft official correspondence, reports, meeting minutes, and presentations.
• Track and ensure implementation of administrative decisions, confirming adherence to established timelines.

2. Communication and Relationship Management:

• Manage official communication channels (telephone, email, internal and external correspondence).
• Continuously coordinate with government entities, partners, suppliers, and clients to reflect the company's professionalism.
• Maintain confidentiality of sensitive information and comply with the highest standards of privacy.

3. Office Management and Workflow Organization:

• Organize and archive paper and electronic files professionally.
• Arrange meetings, prepare meeting rooms, and oversee hospitality and logistics requirements.
• Support the improvement of administrative procedures in line with company growth.

4. Event and Project Support:

• Contribute to the organization and execution of events, exhibitions, and conferences.
• Coordinate with teams and suppliers regarding schedules, permits, and contracts.
• Monitor logistical aspects of events and support project teams when needed.

Qualifications:

• Bachelor's degree in Business Administration or a related field.
• Minimum of 5 years of experience in administrative work or executive secretary roles, preferably in events or fast-growing companies.
• Proficiency in computer skills and Microsoft Office programs (Word, Excel, PowerPoint).
• Strong organizational, planning, and time management skills.
• Able to work under pressure and manage multiple tasks simultaneously.
• Excellent communication skills in both Arabic and English (written and spoken).
• Organized, precise, adaptable, and proactive personality.

Additional Skills (Competitive Advantage):

• Experience with ERP systems or project management systems.
• Aptitude for preparing and presenting presentations to senior management.
• Understanding of contract fundamentals, purchasing, finance, and event procedures.
• High coordination skills and ability to work in a fast-changing environment.

Why Mara International?

• Professional and fast-growing work environment.
• Opportunities for professional development and involvement in major projects and events.
• Work within an ambitious leadership team that believes in excellence and innovation.