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Join NextEra as an Executive Assistant to the CEO!
NextEra is seeking a dynamic Executive Assistant to support our Chief Executive Officer and drive strategic coordination across the organization. This pivotal role enhances executive productivity, strengthens stakeholder communication, and ensures seamless execution of high-priority initiatives.

Position Objective
To provide high-level administrative, strategic, and operational support to the Chief Executive Officer, enabling optimal use of the CEO’s time and focus on organizational priorities. The Executive Assistant serves as a trusted partner, ensuring seamless coordination of executive activities, effective communication with stakeholders, and efficient execution of key initiatives. This role is critical in enhancing the CEO’s productivity, decision-making, and leadership impact across the organization.

Key Responsibilities

• Schedule Management: Organize and coordinate the CEO’s daily calendar including meetings, appointments, and travel.
• Communication Handling: Manage internal and external communications, respond to correspondence on behalf of the CEO.
• Document Preparation: Draft and distribute reports, memos, letters, and other documents.
• File Maintenance: Maintain both electronic and paper records for the Executive team.
• Confidentiality: Handle sensitive information with discretion and professionalism.
• Stakeholder Coordination: Communicate effectively with internal departments and external partners.
• Event Planning: Organize events and conferences as needed.
• Administrative Support: Answer calls, manage inquiries, and provide general support to the CEO.

Qualifications

• Bachelor’s degree in business administration, Communications, or a related field.
• Minimum 7+ years of experience supporting C-level executives.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and collaboration tools.
• Arabic language proficiency preferred (for KSA-based roles).
• Experience working in fast-paced, multinational environments.

Why Join NextEra?
At NextEra, we embrace diversity, inclusion, and innovation. We’re proud to be an Equal Opportunity Employer, committed to fair and respectful hiring practices aligned with the values of the Kingdom of Saudi Arabia. We offer a culture of integrity and creativity, along with support for personal and professional growth. Join us to explore bold possibilities, thrive in a dynamic environment, and reach new heights in your career.

Job Title: Executive Assistant

Join Umq Design, a professional design company, as an Executive Assistant. This role is vital in ensuring efficient operations of the executive's schedule and requires proactive management of various administrative tasks.

Key Responsibilities:

• Calendar Management: Organizing and managing the executive's schedule, ensuring effective use of time by prioritizing tasks and managing conflicts.
• Communication: Acting as the primary point of contact, screening and managing incoming calls, emails, and drafting correspondence.
• Travel Arrangements: Coordinating logistics for travel, including bookings and itineraries.
• Meeting Support: Preparing materials and taking notes in meetings, along with following up on action items.
• Document Preparation: Drafting, formatting, and proofreading various documents.
• Database Management: Maintaining organized files and databases for easy access to information.
• Confidentiality and Discretion: Handling sensitive information with care.
• Office Administration: Overseeing office operations and managing supplies.
• Relationship Management: Building positive relationships on behalf of the executive.
• Problem Solving: Addressing challenges proactively and making independent decisions as needed.
• Special Projects: Assisting with special projects and organizational goals.
• Time and Expense Management: Tracking expenses in line with company policies.

Qualifications and Skills:

• Fluent in English (writing, reading, and speaking).
• Strong organizational and time-management skills.
• Excellent communication abilities in both English and Arabic.
• Proficiency in Microsoft Office Suite.
• High professionalism and adaptability.
• Experience in a similar administrative role is preferred.