مساعد إداري

About the Job
You will play a key role in ensuring the smooth operation of our office. You will provide administrative support to various departments, manage daily office activities, and assist with projects. This position requires a highly organized individual with excellent communication skills and a strong attention to detail.

Responsibilities:

• Manage and organize office operations, including scheduling, meetings, and office supplies
• Handle incoming and outgoing correspondence (emails, phone calls, etc.)
• Maintain and update office filing systems and databases
• Assist in preparing reports, presentations, and documents as needed
• Coordinate travel arrangements and meetings for staff
• Provide general administrative support to executives and team members
• Assist in event planning and coordination of company activities
• Handle confidential and sensitive information with discretion
• Collaborate with other team members to improve office efficiency

Requirements:

• Proven experience as an Administrative Assistant or in a similar role
• Strong organizational skills with the ability to prioritize tasks
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Familiarity with office equipment (*, printers, copiers, etc.)
• Ability to work independently and in a team environment
• High school diploma or equivalent; a degree in Business Administration or a related field is a plus
• Attention to detail and problem-solving skills

Job Purpose:
To provide high-level administrative and secretarial support to the National Sales Manager by handling correspondence, scheduling, documentation, and coordination tasks, ensuring smooth daily operations and effective communication within the sales division and with external stakeholders.

Responsibilities and Duties:

• Manage the National Sales Managers calendar, schedule meetings, and coordinate appointments.
• Organize internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Screen phone calls, emails, and visitors; handle routine inquiries or redirect as appropriate.
• Draft, review, and manage professional correspondence, reports, and presentations.
• Coordinate communication between the National Sales Manager and internal departments, dealers, and partners.
• Maintain confidentiality and handle sensitive information with discretion.
• Arrange travel bookings, accommodations, transportation, and visa documentation for business trips.
• Prepare detailed travel itineraries and expense reports.
• Maintain organized records of sales reports, dealer communications, and internal documents.
• Ensure timely filing and retrieval of contracts, approvals, and confidential materials.
• Track submission deadlines and ensure timely completion of assigned administrative tasks.
• Assist in compiling sales performance reports and other documentation requested by the manager.
• Support the preparation of PowerPoint presentations and data summaries.
• Follow up with the sales team on pending tasks and deadlines as requested by the manager.

Education:
Diploma or Bachelor's degree in Business Administration, Office Management, or related field.

Experience:
35 years of experience in a secretarial or executive assistant role. Experience supporting a senior executive or sales department is preferred.

Competencies:

• Strong organizational and time management skills.
• High level of professionalism and confidentiality.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Attention to detail and ability to manage multiple tasks simultaneously.
• Positive attitude and ability to work under pressure.

Join Our Team as an Administrative Assistant!
We are seeking a diligent and organized individual to join our real estate team as an Administrative Assistant. This position is crucial for providing high-level administrative support, ensuring smooth office operations, and aiding in the coordination of various real estate processes. This role offers a great opportunity for career development within the dynamic real estate sector.

Key Responsibilities in Real Estate Administration:

• Provide general administrative support to the real estate team, including handling correspondence, managing calendars, and coordinating meetings.
• Assist in the preparation and maintenance of real estate documents such as contracts, property listings, and closing paperwork.
• Manage the office communication systems, including answering calls and emails to facilitate efficient stakeholder interaction.
• Organize and maintain digital and physical files, ensuring confidentiality and easy access to important real estate documentation.
• Coordinate office supplies and services, liaising with vendors to maintain an efficient working environment.
• Prepare real estate reports and presentations as directed, utilizing office software and tools proficiently.
• Contribute to office organization and process improvements to enhance productivity and efficiency.

Required Qualifications & Skills for Real Estate Administrative Assistant:

• Associate degree or higher in Business Administration, Real Estate, or a related field.
• Previous experience in an administrative role, preferably within the real estate industry.
• Exceptional organizational skills with strong attention to detail.
• Excellent communication abilities, both written and verbal.
• Proficiency in using office software, including Microsoft Office Suite, and real estate management software.
• Ability to manage multiple tasks and set priorities in a fast-paced environment.
• Advanced proficiency in English; additional languages are a plus.

Experience for Administrative Assistant Role: Minimum of two years of administrative experience, ideally in the real estate sector.
If you are enthusiastic about enhancing your career in the real estate field and thrive in a supportive and professional environment, we encourage you to apply now to join our esteemed team.