Accounts & HR/Admin Officer Saudi National

About the Role

Stemz Healthcare is seeking an Accounts & HR/Admin Officer to support the daily accounting, HR administration, and office operations for its Saudi business. This full-time position is based in Al Khobar, Eastern Province, and requires a Saudi National with 2-5 years of relevant experience. The role is suited for a hands-on professional with a strong accounting background and experience in a startup, newly established company, or small business environment.

Role Purpose and Allocation

The primary purpose of this role is to ensure accurate record-keeping, coordinate compliance activities with corporate teams and advisors, and manage various administrative tasks. The indicative allocation of responsibilities is approximately 60% to accounting and finance operations, 25% to HR administration and payroll support, and 15% to office administration and compliance coordination.

Key Responsibilities

• Record daily financial transactions and maintain accurate accounting records.
• Manage accounts payable, accounts receivable, invoicing, and collection follow-ups.
• Verify supplier invoices, employee claims, and supporting documents for payment approval.
• Maintain petty cash records and complete bank and supplier reconciliations.
• Support monthly closing processes, including schedules for expenses, accruals, prepayments, and fixed assets.
• Prepare weekly payment requirements, cash-flow updates, and monthly expense reports.
• Prepare VAT schedules and supporting documentation for review.
• Issue invoices through the approved accounting system in line with ZATCA requirements.
• Coordinate with auditors and consultants to provide requested records.
• Follow approved financial controls, payment procedures, and authority limits.
• Maintain employee files, attendance, leave records, and employment documentation.
• Coordinate recruitment scheduling, onboarding, probation tracking, and exit formalities.
• Prepare monthly payroll inputs and calculations for review and approval.
• Execute assigned employee transactions on Qiwa, GOSI, and Mudad within authorized access.
• Support wage protection submissions and follow up on discrepancies.
• Track employment contract dates, insurance coverage, and employee document renewals.
• Support leave and final-settlement calculations under Corporate HR guidance.
• Monitor relevant Saudization information and flag issues to management.
• Respond to routine employee queries and refer policy or employee relations matters to Corporate HR.
• Coordinate office supplies, facilities, travel arrangements, and routine purchasing.
• Obtain vendor quotations and process requests within approved budgets.
• Maintain company asset records, contracts, and administrative files.
• Track applicable company registration requirements, licenses, insurance, and submission deadlines.
• Coordinate documentation and follow-ups with authorized government relations providers, advisers, and relevant authorities.
• Maintain a compliance tracker and escalate approaching deadlines or missing documents.
• Protect confidential company, employee, and financial information.
• Help establish filing systems, accounting records, employee files, and operational trackers.
• Implement approved procedures and templates provided by corporate teams.
• Identify documentation gaps and follow up until resolved.
• Suggest practical improvements to reduce manual work and improve accuracy.
• Provide a monthly update covering accounts, payroll, renewals, and pending actions.

Key Performance Expectations

• Accurate accounting records and timely reconciliations.
• Monthly closing support delivered within agreed timelines.
• Complete and accurate payroll inputs.
• Updated employee files and compliance trackers.
• Timely escalation of upcoming deadlines and unresolved issues.
• Adherence to approval procedures and confidentiality requirements.

Qualifications and Requirements

• Saudi National.
• 2-5 years of experience in a similar role.
• Strong accounting foundation.
• Previous experience working in a startup, newly established company, or small business.
• Understanding of local processes.

Application Process

Candidates who meet the above qualifications are encouraged to apply.