Fleet & Facilities Executive📣 Job Ad

About DHL Express

DHL Express is a global leader in cross-border express delivery, operating in over 220 countries and territories since 1969. The company focuses on service, quality, and sustainability to facilitate global trade and connect people worldwide. As a Certified International Specialist, you will join an "Insanely Customer Centric" team dedicated to these principles.

Role Summary

DHL Express is seeking a Fleet & Facilities Executive to join our team in Al Khobar, Eastern region. This full-time role is responsible for overseeing the comprehensive management and maintenance of the company's facilities and fleet operations. The Executive will ensure all facilities and the fleet are adequately maintained to support business operations, coordinating installations, refurbishments, and equipment upkeep in compliance with DHL's global health and safety standards. The role involves identifying repair or renovation needs and tracking facility updates.

Core Responsibilities

• Track and update leased and owned infrastructure within the province.
• Develop and maintain the infrastructure strategy.
• Identify upcoming development needs and manage detailed facility project and fleet requirements.
• Prepare and submit Business Case Applications (BCAs) for lease renewals and new facilities, ensuring timely completion and approval.
• Provide financial reporting to head office.
• Manage and prepare utilities reports, coordinating with the finance team for timely payments.
• Manage facility improvement and maintenance projects.
• Identify and plan for replacement or additional facilities (hubs, gateways, service centers, etc.).
• Provide engineering input for facility-related BCAs, including route analysis, operational improvements, and cost estimation.
• Develop guidelines for real estate agents and local personnel involved in facility selection and management.
• Manage internal processes for lease negotiations, fit-out design, tendering, contractor supervision, and equipment procurement within approved BCA constraints.
• Ensure compliance with legal requirements and obtain necessary local authority approvals.
• Manage project administration and maintain contractual obligations.
• Report on project progress and key milestones to relevant stakeholders.
• Develop and implement long-term and short-term maintenance plans.
• Allocate workload and supervise maintenance staff.
• Analyze data to improve operational efficiency.
• Maintain detailed records of vehicle servicing and inspections.
• Develop strategies to improve fuel efficiency.
• Approve daily facility expenditure.
• Ensure compliance with DHL and local regulations for service points.
• Conduct regular equipment testing (*, fire fighting).
• Maintain maintenance logs and report on daily activities.
• Identify and secure new facilities, managing lease and maintenance contracts.
• Collaborate with Service Centre Managers to develop and implement vehicle and facility maintenance schedules.
• Investigate and report on accidents, providing documentation and recommendations for prevention.
• Manage relationships with suppliers to ensure quality service in vehicle provision and maintenance.
• Investigate and recommend alternative suppliers.
• Oversee fleet and maintenance audits and develop improvement plans.
• Manage vehicle repairs and replacements, including logo installation.
• Analyze accident and emergency incident reports and recommend preventive measures.
• Track and report on fuel costs and consumption.
• Manage the distribution of fines and deductions.
• Review invoices and negotiate with suppliers for cost reduction.
• Maintain security policy compliance.

Required Qualifications

Candidates should possess 5-10 years of relevant experience and demonstrate the following:

• Project management experience.
• Experience with Business Case Application (BCA) processes.
• Strong organizational and planning skills.
• Effective negotiation and communication skills.
• Relationship-building abilities.
• Attention to detail.
• Analytical skills.
• Experience with administrative systems.

Career at DHL Express

DHL Express offers a supportive international environment with opportunities for career development. We provide a positive culture and a comprehensive benefits program.