Training Admin Assistant (Tamheer)📣 Job Ad

About the Role

Kempinski Hotels is seeking a Training Admin Assistant (Tamheer) to join its team in Al Khobar, Eastern, Saudi Arabia. This full-time position is designed for individuals with 0-1 years of experience, offering an opportunity to develop administrative skills within a professional hotel environment. The primary purpose of this role is to facilitate effective communication within the office and manage interactions with the public, providing essential support to various departments and employees.

Key Responsibilities

• Greet visitors and direct them to the appropriate departments or individuals.
• Answer telephones and respond to inquiries via telephone or email.
• Organize and distribute messages efficiently.
• Draft and prepare emails, memos, and letters.

Office Operations and Coordination

• Book meeting rooms, set up conference calls, and accurately take messages and minutes during meetings.
• Perform general administrative tasks, including filing and photocopying.
• Implement and/or develop office procedures and record systems to ensure efficiency.
• Order and maintain office supplies as needed.
• Make and confirm travel arrangements for staff.

Documentation and Support

• Document financial information accurately.
• Prepare and mail outgoing correspondence.
• Maintain confidential department files and records with discretion.
• Perform routine bookkeeping tasks.
• Assist with the preparation of presentations and reports.

Additional responsibilities and tasks may be added at any time according to the needs of the business and the hotel.

Candidate Profile

This role is suitable for candidates with 0-1 years of experience in an administrative or secretarial capacity. The ideal candidate will possess strong organizational skills, attention to detail, and a proactive approach to supporting office operations. Proficiency in standard office software and excellent communication abilities are essential for success in this position.

Work Environment

This is a full-time position based in Al Khobar, Eastern, Saudi Arabia, within the professional environment of Kempinski Hotels. The role involves providing personalized administrative support across various functions of the hotel.