Executive Secretary📣 Job Ad

Job Title: Executive Secretary

Location: Dammam, Saudi Arabia

About the Client:
Our client is a reputable, diversified business group headquartered in Dammam with interests across real estate, infrastructure, and investments. The organization values excellence, integrity, and operational efficiency, and is seeking an organized, service-oriented Executive Secretary to support senior leadership.

Job Summary:
The Executive Secretary will provide high-level administrative and personal assistant support to senior executives. This role centers on expert calendar management, complex travel arrangements, meeting coordination, and preparing reports and presentations. The ideal candidate is discreet, detail-driven, highly proficient in Microsoft Office, and comfortable operating in a fast-paced, executive environment.

Key Responsibilities:

• Manage executive calendars: schedule, reschedule, and prioritize meetings across time zones; prepare briefs and agendas.
• Coordinate end-to-end travel: flights, visas, accommodation, ground transport, and detailed itineraries.
• Act as the primary point of contact between executives and internal/external stakeholders; screen calls and correspondence.
• Prepare, format, and proofread reports, presentations, and executive summaries using Microsoft Word, Excel, and PowerPoint.
• Track action items, deadlines, and follow-ups; ensure timely execution of tasks and decisions.
• Organize board and leadership meetings: logistics, rooms/VC links, materials, minutes, and action registers.
• Maintain confidential files, records, and databases with rigorous attention to detail.
• Handle general PA tasks: expenses, reimbursements, personal appointments, and document processing as needed.
• Support ad-hoc executive projects and light event coordination.

Key Requirements (Confirmed Must-Haves):

• Fluent English (spoken and written).
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Personal assistant (PA) skills with proven executive support experience.
• Calendar management expertise.
• Travel arrangements experience (domestic & international).
• Reporting skills (drafting, formatting, and consolidating executive reports).

Preferred Qualifications (Nice to Have):

• 3–5 years of experience supporting C-level or senior leadership.
• Strong business writing and presentation skills.
• Discretion and integrity in handling sensitive information.
• Familiarity with Arabic is a plus.
• Experience with video conferencing tools and basic project tracking.

Join Our Team as an Executive Secretary!
We are looking for a dedicated Executive Secretary to become a vital part of our team in Dammam. As an Executive Secretary, you will play a crucial role in supporting the executive team and ensuring that our operations run smoothly.

Key Responsibilities:

• Provide administrative support to executives
• Manage correspondence and communications
• Organize and maintain files and documents
• Assist in preparing reports and presentations

Requirements:

• Diploma or Bachelor’s degree in a related field (preferably Executive Secretariat)
• Intermediate level of English
• Proficiency in Microsoft Office applications

Location: Dammam
Apply now to be part of our team!

About the Role
Join Bahri, the National Shipping Company of Saudi Arabia, as an Internal Audit Manager. You will play a crucial role in developing and executing comprehensive functional audit plans aligned with our strategic priorities. Your expertise will ensure that we maintain effective control over our operations and continuously improve our processes.

Key Responsibilities

• Audit Planning and Risk Assessment: Develop comprehensive audit plans, conduct risk assessments, and ensure audit coverage responds to emerging risks.
• Stakeholder Engagement: Collaborate with internal stakeholders to gain insights into business processes and build strong relationships with business units.
• Audit Execution: Conduct audits adhering to industry standards, evaluate functional controls, and identify gaps or inefficiencies.
• Reporting: Document audit findings and prepare impactful reports for management, ensuring communication of results is timely.
• Risk Monitoring: Assist in identifying emerging risks and provide recommendations for risk mitigation.
• Communication: Maintain regular updates on audit progress and follow up on recommendations.

Job Requirements

• Bachelor's degree in Business Administration, Accounting, or a related field.
• Minimum of 7 years of relevant experience.
• Valid Professional Certifications are preferred.