Administrative Assistant📣 Job Ad

About the Role

Batterjee Medical College is seeking a highly organized, proactive, and professional Administrative Assistant to provide dedicated support to the HR Director and the Human Resources Department. This full-time position is based in Jiddah, Makkah, Saudi Arabia, and plays a crucial role in ensuring the efficient operation of HR functions.

Role Purpose and Impact

The primary purpose of this role is to manage administrative operations, coordinate meetings, and handle confidential information with discretion. The Administrative Assistant ensures the smooth execution of HR-related activities and communications, contributing to the overall effectiveness of the department. The ideal candidate will be detail-oriented, service-driven, and capable of managing multiple priorities in a fast-paced professional environment.

Key Responsibilities

• Provide direct administrative support to the HR Director.
• Manage calendars, appointments, meetings, and departmental schedules.
• Prepare correspondence, reports, presentations, meeting agendas, and minutes.
• Organize and maintain confidential HR records and documentation.
• Coordinate travel arrangements, events, and departmental activities when required.
• Serve as a primary point of contact for internal and external HR communications.
• Coordinate meetings, interviews, onboarding sessions, and HR initiatives.
• Follow up on action items and ensure timely completion of assigned tasks.
• Support communication between HR and other departments across the organization.
• Maintain accurate filing systems for HR documents and records.
• Ensure confidentiality and compliance when handling employee information.
• Prepare and review documents, letters, memos, and reports for accuracy and completeness.
• Track departmental requests and maintain organized records.
• Assist with HR projects, reports, and departmental initiatives.
• Monitor office supplies and coordinate administrative requirements.
• Support process improvement initiatives and administrative efficiency.
• Perform additional administrative duties as assigned by the HR Director.

Qualifications and Attributes

• Previous experience supporting senior management or HR departments is preferred.
• Demonstrated ability to be highly organized, proactive, and professional.
• Strong attention to detail and a service-driven approach.
• Capability to manage multiple priorities effectively in a professional environment.

Work Setting

This is a full-time role within Batterjee Medical College, located in Jiddah, Makkah, Saudi Arabia. The position operates within the Human Resources Department, requiring close collaboration and support for the HR Director and the wider HR team.

Application Process

Qualified candidates are invited to submit their applications for this role.