Office Manager

About the Role

كلية باترجي الطبية - Batterjee Medical College is seeking an Office Manager to provide high-level administrative, coordination, and organizational support to the Chief Operating Officer (COO) and the executive team. This full-time position is based in Jeddah, Makkah al Mukarramah, and requires an individual capable of managing daily office operations, assisting in executive communications, and supporting project coordination, including basic design tasks.

Key Responsibilities

• Manage daily operations of the COO's office, including scheduling, correspondence, and document preparation.
• Coordinate internal meetings, record minutes, and follow up on action items.
• Maintain confidentiality of sensitive information and communications.
• Serve as a liaison between departments, the COO’s office, and external stakeholders.
• Prepare and compile executive reports, presentations, and meeting materials.
• Support documentation, data entry, and file management systems (both digital and physical).
• Track deadlines, key performance indicators, and office workflows.
• Provide basic graphic design support for internal reports, presentations, invitations, and announcements.
• Coordinate with vendors, facilities teams, or contractors on interior design elements related to office upgrades or college events.
• Maintain the aesthetic and functional quality of executive workspaces.
• Assist with event planning and college functions coordinated by the executive office.
• Manage inventory and procurement of office supplies for executive teams.
• Perform additional duties as assigned by the COO.

Qualifications and Experience

Candidates should possess 3-5 years of relevant experience in an office management or executive support role.

Required Competencies

• Professionalism and discretion.
• Attention to detail and problem-solving ability.
• Adaptability and initiative.
• High degree of cultural and interpersonal sensitivity.

Work Environment

This role operates within the executive office environment of كلية باترجي الطبية - Batterjee Medical College in Jeddah, supporting the COO and executive team directly.

Application Process

Qualified candidates are invited to apply for this full-time position.