Executive Secretary📣 Job Ad

About the Executive Secretary Role

Rotana Hotels is seeking a dedicated and competent Executive Secretary to join our team in Medina, Al Madinah, Saudi Arabia. This full-time position involves providing comprehensive administrative support to high-ranking officials within the company.

Role Overview

The Executive Secretary will be responsible for organizing and maintaining the executives' schedules and assisting them by performing a variety of administrative tasks. This role requires strong organizational skills and the ability to manage multiple priorities effectively to ensure smooth and efficient operations.

Key Responsibilities

• Act as the primary point of contact between executives and internal/external clients.
• Handle requests and queries in a professional and timely manner.
• Manage diaries, schedule meetings, and arrange appointments.
• Coordinate and make comprehensive travel arrangements.
• Take dictation and minutes of meetings, ensuring accurate data entry.
• Generate reports, manage multiple projects, and prepare and monitor invoices.

Required Experience

Candidates for this position should possess 5 to 10 years of relevant experience in an executive secretarial or similar administrative support role, preferably within a corporate environment. A proven track record of supporting high-ranking officials is essential.

Work Location and Type

This is a full-time position based in Medina, Al Madinah, Saudi Arabia. The role requires on-site presence to effectively support the executives and manage daily administrative tasks within the hotel environment.

Application Information

We invite qualified candidates who meet the specified experience requirements to apply for this position. Salary details will be discussed confidentially during the interview process.