Office Coordinator📣 Job Ad

About the Office Coordinator Role

Nesma Infrastructure and Technology is seeking an Office Coordinator to ensure the efficient day-to-day operation of office services and facilities in Jeddah. This full-time position supports a safe, organized, and productive workplace by coordinating administrative services, vendor activities, facility maintenance, office logistics, and employee support functions. The role contributes to maintaining a high-quality work environment that promotes operational efficiency and employee satisfaction.

Key Responsibilities

• Coordinate daily office operations to ensure a clean, safe, and well-functioning workplace.
• Manage office services, including cleaning, security, reception, catering, and office supplies.
• Liaise with vendors and service providers to ensure service delivery meets agreed standards.
• Monitor facility maintenance activities and report issues for timely resolution.
• Handle office-related requests and provide administrative support to employees.
• Maintain records of vendor contracts, service schedules, maintenance activities, and supplier performance.
• Support office space management, workstation allocation, meeting room arrangements, and logistics coordination.
• Coordinate and arrange catering services for Executive Management meetings and events.
• Ensure compliance with health, safety, security, and company policies within the office environment.
• Assist in managing office-related budgets, monitoring expenses, and supporting cost-control initiatives.
• Support emergency preparedness, response coordination, and basic business continuity activities.
• Participate in the continuous improvement of office services, processes, and employee experience.
• Maintain flexibility and availability to respond to operational requirements and urgent requests.
• Provide coverage and support for team responsibilities during staff absences or peak workloads.

Internal and External Interactions

This role involves regular interaction with NIT Department Heads and employees, as well as other internal teams and stakeholders. Externally, the Office Coordinator will engage with service providers, vendors, and contractors as required by assigned responsibilities.

Required Qualifications and Experience

• Diploma or Bachelor's degree in Business Administration or a related field.
• 2–5 years of experience in office administration, facilities coordination, or a similar role.
• Experience in vendor management and office services coordination is preferred.
• Experience within a corporate, engineering, infrastructure, or project-based environment is an advantage.

Essential Skills and Attributes

• Functional Skills: Good understanding of office administration and facilities coordination, vendor management, basic health and safety compliance, record keeping, and basic budgeting principles. Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint). Basic knowledge of maintenance and facility services is beneficial.
• Interpersonal Skills: Strong verbal and written communication, excellent organizational and coordination abilities, ability to build effective working relationships, customer-service mindset, and ability to manage multiple priorities.
• Personal Attributes: High level of responsibility and accountability, strong attention to detail, proactive and solution-oriented mindset, ability to work under pressure, and strong teamwork skills.