Program Administrator, Pre-University programs📣 Job Ad

About the Role

King Abdullah University of Science and Technology (KAUST) is seeking a Program Administrator to manage its pre-university programs. This role is integral to the successful execution of Academy programs, overseeing the entire process from offer creation and student selection through academic delivery and final certification. The Program Administrator will serve as a key liaison, coordinating with various internal and external stakeholders to ensure program objectives are met. This full-time position is based in Thuwal, Makkah, Saudi Arabia.

Key Responsibilities

• Participate in the development of pre-university programs and offers, including the preparation of educational and promotional materials for prospective students.
• Oversee the coordination and administration of all program aspects, including planning, organizing, leading, and controlling program activities.
• Manage the student selection and admission process to ensure the enrollment of high-potential candidates.
• Oversee the academic delivery of the programs and coordinate course delivery, ensuring alignment with established curriculum goals.
• Deliver presentations about the program to various stakeholders and potential applicants.
• Communicate effectively with clients, team members, and stakeholders in both Arabic and English to ensure program objectives are met.
• Monitor program performance, complete student evaluations, and issue progression reports.
• Produce program certificates for successful graduates and maintain a comprehensive student database.
• Develop and implement program schedules to ensure all deadlines are met.
• Prepare and manage program budgets and financial reports.
• Address program-related issues, concerns, and updates with the program manager/director in a timely manner.
• Ensure compliance with all program policies and procedures.
• Develop and implement strategies to improve the efficiency and quality of the pre-university programs.
• Perform other applicable tasks and duties assigned within the scope of the employee's knowledge, skills, and abilities.

Qualifications and Requirements

• Bachelor's degree in Business Administration or a related field; a Master's degree is preferred.
• 2 to 5 years of relevant work experience in program coordination, project management, or a related field.
• Proficiency in both Arabic and English languages, both verbally and in writing, is essential.

Required Skills

• Excellent organizational and multi-tasking skills.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively as part of a team.
• Proficiency in Microsoft Office Suite or related software.
• Knowledge of program management and development procedures.
• Ability to manage multiple projects simultaneously with precision and attention to detail.
• Capability to analyze problems and strategize for effective solutions.

Work Environment

This is a full-time position located in Thuwal, Makkah, Saudi Arabia.