ADMINISTRATOR📣 Job Ad

About the Administrator Role

alfanar is seeking a full-time Administrator to support project execution in Riyadh. This role is crucial for ensuring efficient coordination between construction, procurement, and finance teams, with a focus on the accurate and timely processing of SAP requests, services, and payments. The ideal candidate will have 2-5 years of experience in a similar administrative or project support capacity.

Key Responsibilities

The Administrator will be responsible for a range of tasks to facilitate smooth project operations. This includes:

• Collaborating daily with construction, procurement, and finance teams on SAP-related activities to ensure seamless information flow and prompt request closure.
• Issuing and processing Service Purchase Requisitions (PRs) and Material PRs within SAP.
• Preparing Joint Cost Commitments (JCCs) for subcontractor invoices based on site confirmation.
• Accurately processing Service Entry Sheets (SES) in a timely manner.
• Issuing material and service reservations as required by project needs.
• Initiating payment requests with Procurement after SES release and approval, and diligently following up on payment status to ensure timely processing.
• Coordinating with Finance and Procurement to resolve any payment-related issues.
• Tracking all SAP requests, including PRs, Purchase Orders (POs), SES, JCCs, and payments, from initiation to final completion.
• Following up on pending approvals and missing information to prevent delays.
• Maintaining clear and updated trackers for all SAP activities.
• Generating regular reports on procurement, services, and payment status.

Role Accountabilities

In this role, you will be accountable for:

• HR Proficiency: Effectively collaborating with teams, ensuring clear communication with peers and managers, and demonstrating openness to direction and feedback.
• Delivery: Executing planned activities to meet operational and development targets within defined schedules, utilizing resources efficiently for cost and time effectiveness.
• Problem-Solving: Addressing and resolving related issues, and escalating complex operational problems when necessary.
• Quality: Adhering to all quality requirements and specifications for products, processes, or related activities.
• Business Process & Compliance: Executing tasks in accordance with defined policies, procedures, and work instructions.
• Safety: Complying with all safety procedures and regulations.

Experience and Skills

The role requires a candidate with:

• A minimum of 2 years and a maximum of 5 years of relevant experience.
• Proficiency in SAP for transaction processing and request management.
• Strong organizational and tracking skills.
• Effective communication and coordination abilities across different departments.
• Attention to detail in processing financial and service-related documentation.

Work Location and Type

This is a full-time position based in Riyadh.