CONTROLLER DOCUMENT📣 Job Ad

About the Controller, Document Role

alfanar is seeking a full-time Controller, Document to join its Legal Department in Riyadh. This role requires 2-5 years of experience and is crucial for supporting legal operations through meticulous management of documentation, purchase orders, and invoices.

Key Responsibilities

• Review and track preliminary and final invoices from legal service providers.
• Create and process Purchase Requisitions (PRs) and Purchase Orders (POs), and follow up on their approvals, amendments, closures, and related payments.
• Coordinate with Finance, Procurement, and service providers on invoice and payment matters.
• Maintain and update tracking sheets for POs, invoices, payments, and legal requests, monitoring outstanding actions and ensuring timely follow-up.
• Prepare weekly status reports and follow-up communications, escalating overdue matters as required.
• Maintain electronic and physical records of legal documents, invoices, POs, and payment confirmations, ensuring accuracy, completeness, and accessibility.
• Archive and organize legal files and supporting documentation.
• Prepare and submit documents for attestations, Apostille certifications, embassy legalizations, and Chamber of Commerce approvals, coordinating with internal stakeholders and authorities.
• Track and maintain records of all document submission and approval processes.
• Coordinate with law firms, translation providers, courier companies, and other external parties for the receipt, delivery, and transmission of legal documents.
• Prepare supporting documentation for legal matters and provide general administrative support to the Legal Department.

Role Accountabilities

In this role, you will be accountable for:

• Delivery: Performing planned activities to meet operational and development targets within defined schedules and utilizing resources effectively for cost and time efficiency. Providing periodic reports detailing deviations and execution of planned tasks.
• Problem-Solving: Addressing related problems as they arise and escalating complex operational issues.
• Quality: Ensuring quality requirements are met by developing effective quality control processes.
• Business Process Improvements: Coordinating well-defined written systems and policies, and identifying opportunities for automation.
• Compliance: Adhering to relevant policies, procedures, and work instructions.
• Health, Safety, and Environment: Ensuring compliance with relevant safety, quality, and environmental management procedures within the defined work area.

Qualifications and Experience

• Diploma Degree in Legal Assisting or any relevant field.
• 2 to 4 years of relevant work experience.
• Ability to obtain updated soft and technical skills related to the job.

Work Location and Type

This is a full-time position based in Riyadh.