Director of the Registrar’s Office📣 Job Ad
in Emdad By Elm
about 3 hours ago
about 3 hours agoShare
 | Contract Type | Full-time |
 | Workplace type | On-site |
 | Location | Riyadh |
About the Role
Emdad By Elm is seeking a Director of the Registrar’s Office to lead and manage the legal, logistical, and administrative aspects of incoming and outgoing loans for exhibitions and displays. This role is responsible for the professional handling of loan activities and fostering collaboration with international institutions. The Director will uphold international legal and ethical standards, oversee a team, and manage multiple concurrent projects.
Key Responsibilities
- Develop and implement a comprehensive strategy for the secure and efficient management of incoming and outgoing loans.
- Create and enforce policies and procedures for the care of objects on loan, including packing, shipping, security, insurance, and risk management.
- Establish and monitor performance objectives and key performance indicators for the Registrar’s Office team.
- Contribute to the strategic objectives and KPIs of the Collections and Exhibitions departments.
- Consolidate, review, and disseminate progress reports to relevant stakeholders.
- Develop, manage, and monitor the Registrar’s Office budget in collaboration with the Finance Department.
- Stay abreast of best practices to continuously improve registrarial systems, processes, and policies.
- Ensure all work is performed in accordance with approved policies, processes, and procedures, and implement corrective actions for non-compliance.
- Set guidelines and standards for the organization and handling of all incoming and outgoing temporary and long-term loans.
- Collaborate closely with curators and collection managers in the preparation of exhibitions and changes to permanent displays.
- Ensure smooth coordination between various departments before, during, and after the movement of loan objects.
- Coordinate with the Conservation department to ensure all incoming and outgoing loans have up-to-date condition reports and photographic documentation.
- Liaise with the Documentation team to maintain reliable registers, updated location records, and monitor movement within loan processes.
- Negotiate and secure appropriate insurance (state indemnity or commercial) for all incoming and outgoing loans.
- Negotiate and secure reliable transportation for all loan shipments.
- Select, train, and monitor colleagues acting as couriers for loans.
- Implement lessons learned and best practices into departmental processes and guidelines.
- Stay updated with the latest trends and best practices in the international museum registrar profession.
- Establish and maintain strong working relationships with relevant internal and external stakeholders.
- Collect feedback from stakeholders regarding requirements and bottlenecks to develop corrective action plans.
- Manage and support team members in performing their tasks in line with established policies and procedures.
- Guide, mentor, and develop the Registrar’s Office team to ensure continuous growth and achievement of functional objectives.
- Set clear performance goals, provide regular feedback, and support professional development.
- Delegate authority appropriately to empower team members and foster accountability.
- Contribute to workforce planning, recruitment, and performance management, promoting employee engagement and motivation.
- Foster a high-performance, inclusive, and collaborative work culture aligned with the organization's values.
- Promote innovation and contribute to a positive, inspiring, and diverse workplace.
- Maintain high personal standards and ensure excellence across the section.
Qualifications and Experience
- A minimum of 6 years of progressive professional experience in a registrarial role.
- At least 2 years of experience in a leadership position managing multi-disciplinary teams.
- Experience leading a Registrar Office within a major museum, large private collection, or significant commercial gallery is preferred.
- A Bachelor’s degree in Museum Studies, Museum Management, or equivalent is required. A Master’s degree in Museum Studies, Museum Management, or equivalent is preferred.
- Certified international qualifications in relevant areas are preferred.
Required Skills and Attributes
- Strategic thinking and excellent management skills.
- Strong relationship management and trust-building capabilities.
- Effective implementation and strong collaboration skills across departments.
- Excellent communication skills, with good oral and written communication skills in English required.
- Proficiency in Arabic is preferred.
- Generous in sharing expertise, experience, and knowledge.
- Ability to contribute to a positive working environment and support colleagues' growth.
- High working capacity and outstanding resilience.
- Solution- and result-oriented approach.
- Efficient, structured, and systematic work habits.
- Ability to work independently.
- Impeccable probity, integrity, honesty, and loyalty.
- Professional, humble, and reliable demeanor.
- Ambitious, open, innovative, responsible, and realistic outlook.
- Calm, flexible, and detail-oriented.
- Good presentation skills.
Work Details
This is a full-time position based in Riyadh, Saudi Arabia. The role requires 5-10 years of experience. Emdad By Elm is committed to fostering a positive and inclusive work culture.
Requirements
- Requires 5-10 Years experience
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