Document Controller📣 Job Ad

About the Document Controller Role

Jones Lang LaSalle IP, Inc is seeking a Document Controller to manage project documentation throughout the construction lifecycle in Riyadh. This full-time position requires a dedicated professional to ensure the accurate and efficient flow of all project-related information, maintaining compliance with project specifications and industry standards.

Key Responsibilities

The Document Controller will be responsible for the comprehensive management of project documentation. This includes:

• Receiving, logging, distributing, and tracking all project documents such as drawings, specifications, contracts, and correspondence.
• Ensuring proper document version control and maintaining up-to-date document registers.
• Implementing and enforcing established document naming conventions and filing systems.
• Archiving completed project documentation in accordance with company and regulatory requirements.
• Reviewing documents for completeness, accuracy, and compliance with project requirements.
• Coordinating document reviews and approvals with project stakeholders.
• Tracking document submissions, reviews, and approval statuses.
• Ensuring adherence to document control procedures and industry standards.
• Maintaining the confidentiality and security of sensitive project information.
• Serving as a liaison between project teams, contractors, consultants, and clients on document-related matters.
• Distributing documents to appropriate parties according to established distribution matrices.
• Coordinating document transmittals and maintaining transmission records.
• Supporting project meetings by preparing and distributing relevant documentation.

Required Qualifications and Experience

Candidates for this role must possess the following qualifications:

• A high school diploma or equivalent is required; an Associate's degree is preferred.
• A minimum of 8 years of experience in document control, with a preference for experience in construction or engineering sectors.
• Demonstrated experience with the construction project lifecycle and its documentation requirements.
• Proficiency in using document management systems such as Procore, Aconex, or SharePoint.
• Experience in establishing workflows on Aconex.
• Possession of ISO 19650 certification or an equivalent ISO quality certification.
• Advanced knowledge of the Microsoft Office Suite, with a particular emphasis on Excel.
• Familiarity with CAD software and drawing management processes.
• A solid understanding of construction drawings, specifications, and technical documents.
• Knowledge of quality management systems; ISO 9001 knowledge is advantageous.

Essential Skills and Competencies

Successful candidates will exhibit the following skills:

• Exceptional attention to detail and a commitment to accuracy.
• Strong organizational and time management capabilities.
• Excellent written and verbal communication abilities.
• The capacity to work effectively under pressure and meet tight deadlines.
• Effective problem-solving skills and a proactive approach to tasks.
• Proficiency in team collaboration and strong interpersonal skills.

Work Environment and Type

This is a full-time position based in Riyadh. The role involves working within a project team environment, requiring close coordination with various stakeholders.